Administration Executive

Key Responsibilities

Asset & Facility Management

• Maintain and update records of company assets (IT equipment, furniture, office supplies, etc.)
  
• Monitor asset allocation, usage, and condition across departments
  
• Coordinate repairs, maintenance, and replacement of office assets
  
• Ensure proper inventory tracking and documentation
  

Vendor Management

• Identify, onboard, and manage vendors for office supplies, housekeeping, security, catering, and maintenance
  
• Negotiate pricing, contracts, and service-level agreements (SLAs)
  
• Monitor vendor performance and ensure timely service delivery
  
• Process vendor invoices and coordinate with accounts for payments
  

Office Administration

• Manage daily office operations to ensure a smooth and efficient work environment
  
• Oversee housekeeping, pantry, security, and facility services
  
• Handle procurement of office supplies and ensure cost control
  
• Ensure compliance with company policies and administrative procedures
  

Employee Engagement & Festival Celebrations

• Plan, organize, and execute festival celebrations and internal events
  
• Coordinate with vendors for decorations, gifts, food, and logistics
  
• Manage budgets and timelines for events and celebrations
  
• Support HR in employee engagement and workplace culture initiatives
  

Coordination & Reporting

• Act as a point of contact for administrative queries and requests
  
• Prepare MIS reports related to assets, vendors, and admin expenses
  
• Support management with administrative data and documentation
  

Required Skills & Qualifications

• Bachelors degree in any discipline
  
• 1–4 years of experience in Administration / Facilities / Office Management
  
• Strong vendor management and negotiation skills
  
• Experience in asset management and inventory control
  
• Good organizational, coordination, and multitasking abilities
  
• Strong communication and interpersonal skills
  
• Proficient in MS Excel, Word, and basic documentation tools