Administration Assistant

Role Overview

We are looking for a smart, proactive, and highly organized Personal Assistant to support the Directors of Offish Character Art Studio. The ideal candidate will be a quick thinker with excellent communication and coordination skills, capable of managing multiple responsibilities in a creative yet structured environment.

This role requires someone who not only manages schedules and communications but also understands the administrative, operational, and contractual side of running a studio.

Key Responsibilities

• Manage and coordinate the calendars and appointments of both Directors efficiently.
• Act as a communication bridge between Directors, internal teams, and external stakeholders.
• Handle emails, calls, meetings, and documentation with professionalism and clarity.
• Oversee administrative operations, maintain organized filing systems, and ensure smooth day-to-day workflow.
• Review and understand tenders, contracts, and official documents; assist in documentation and submission processes.
• Provide legal and compliance support by coordinating with consultants or lawyers (basic LLB knowledge is a plus).
• Support PR and HR activities—from recruitment coordination to public communication and studio representation.
• Draft reports, proposals, and presentations; ensure all communications are well-written and articulate.
• Coordinate with vendors, clients, and production teams for project-related requirements.
• Contribute creatively where needed—especially if from a design or creative education background.
• Handle sensitive and confidential information with discretion.

Skills & Qualifications

• Bachelor’s degree (Design, Management, Communications, or Law preferred).
• Prior experience as a Personal/Executive Assistant or in an administrative/coordinating role.
• Strong understanding of administrative processes, contracts, and tender documentation.
• Excellent command of English and Hindi (spoken and written).
• Proficiency in MS Office, Google Workspace, and preferably basic design software (Adobe Suite, Canva, etc.).
• Good knowledge of PR, HR, and office coordination.
• Legal or LLB background will be a strong plus.
• Organized, detail-oriented, and capable of multitasking in a fast-paced environment.
• Confident communicator, persuasive, and a good listener with strong interpersonal skills.
• Quick thinker with initiative, problem-solving ability, and a sense of ownership.

Why Join Offish

• Work directly with the creative leadership of one of India’s most unique design and build studios.
• Be part of a team that combines art, design, and engineering to create unforgettable experiences.
• Grow across creative, managerial, and administrative domains.

About Offish Character Art Studio

Offish is a unique facility in Mumbai that blends conceptual design and physical manufacturing services for the entertainment industry. From characters and sets to large-scale creative builds, Offish works across mediums to bring imaginative ideas to life.

Job Type: Full-time

Pay: ₹18,000.00 - ₹22,000.00 per month

Benefits:

• Food provided

Ability to commute/relocate:

• Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Language:

• English (Required)

Location:

• Mumbai, Maharashtra (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person