Admin/Accounts

Job Description

To manage and support all administrative and accounting operations at the railway project site , ensuring smooth coordination with the Head Office and compliance with company and statutory requirements. Key Responsibilities: 1. Site Administration: Oversee all site-level administrative operations to support project execution.Maintain daily attendance, manpower deployment, and movement registers for engineers, staff, and laborers.Handle site logistics , including accommodation, transport, and material handling arrangements.Coordinate procurement and maintain stock of site consumables, PPE kits, tools, and office essentials .Manage site asset register and maintain physical verification of project equipment and vehicles.Liaise with local authorities, vendors, and labor contractors for permissions and compliance matters. 2. Site Accounts & Finance: Maintain daily cash book , handle petty cash , and ensure proper voucher documentation for all transactions.Process vendor/supplier bills , coordinate with the project team for material receipt and work completion confirmations.Prepare contractor RA bills summaries and submit necessary documentation to Head Office for release of payments.Ensure TDS, GST inputs , and other statutory deductions are accurately recorded and updated.Submit site-wise monthly expenditure statements, budget forecasts , and other MIS reports.Assist during internal/external audits by furnishing site-level accounts and supporting documents. 3. Coordination & Reporting: Act as the primary link between site and head office accounts/admin departments .Share weekly and monthly reports on site expenses, labor status, vehicle usage, etc.Track budget utilization against project progress and flag anomalies or overruns.Maintain records of project correspondences, vendor agreements, labor licenses , and other statutory registers. Qualifications: Bachelors degree in Commerce, Business Administration, or equivalent.Tally, ERP, or accounting software certification preferred. Experience: 3+ years of experience in a similar site-based admin/accounts role , preferably in railway or infrastructure projects.