Admin Officer

Role & responsibilities

1. Canteen Services Management:

Oversee the day-to-day operations of the staff canteen, ensuring food is available in sufficient quantity and meets quality standards.

Coordinate with vendors and suppliers for food procurement, ensuring adherence to hygiene and safety standards.

Monitor and ensure that the canteen environment is clean, safe, and conducive to employee well-being Address any issues or concerns related to food quality, availability, or dietary requirements.

Assist in organizing special meals or events for employees, such as celebrations or catering for meetings. o Ensure compliance with food safety regulations and company policies

2. Transportation Services Management:

Oversee the coordination of employee transportation services, including shuttle schedules and vehicle maintenance.

Ensure that transportation schedules are optimized for employee needs, including pick-up and drop-off points.

Manage communication with transportation vendors ensuring timely and safe transportation.

Monitor and address transportation-related concerns, such as delays, vehicle maintenance, and safety protocols.

Maintain transportation records, including routes, schedules, and employee attendance on transportation.

3. IFM Management:

Supervise and coordinate IFM services within the manufacturing facility, ensuring cleanliness and hygiene standards are met.

Schedule and supervise cleaning staff for daily, weekly, and periodic cleaning tasks (e.g., office spaces, production areas, restrooms). Ensure all areas, including office spaces, meeting rooms, production floors, and common areas, are maintained to a high standard of cleanliness.

Monitor housekeeping inventory (cleaning supplies, equipment) and ensure timely reordering.

Ensure compliance with safety and cleanliness protocols, including the proper disposal of waste and hazardous materials.

Address any housekeeping-related concerns or issues raised by employees or management.

4. Vendor and Contractor Coordination:

Manage relationships with third-party vendors and contractors for canteen, transportation, and housekeeping services.

Ensure service contracts are up-to-date and in compliance with company policies.

Evaluate vendor performance and take necessary actions to improve service quality or resolve issues.

5. Employee Support and Communication:

Act as the point of contact for employees regarding transportation, canteen, and housekeeping services.

Address employee feedback and resolve any service-related issues promptly.

Communicate any changes in schedules, services, or policies to employees in a timely and clear manner.

6. Safety & Compliance: o Ensure that all services comply with workplace safety, health, and hygiene regulations.

Support initiatives to improve the safety and overall well-being of employees in relation to canteen, transportation, and housekeeping services.

Maintain accurate records related to compliance, safety inspections, and audits.

Preferred candidate profile

Bachelor's degree preferred; equivalent work experience considered. • 2+ years of experience supporting in Admin Activities