Admin Executive

Job Description

Administrative and Facility Management Responsibilities: Manage outsourced contract services for Housekeeping, Pantry, Reception, and other operational areas to ensure effective service delivery. Ensure office stationery and utility items are properly recorded, monitored, and utilized efficiently. Streamline office opening and closing procedures, including the management and recording of office key movements. Ensure the office is securely guarded at all times. Standardize and maintain adequate stock of office stationery, pantry, and utility items. Ensure a proper issuance and tracking system is in place. Monitor office lease agreements to ensure validity and continuous operational readiness. Ensure all staff are provided with appropriate seating and sufficient furniture to support smooth functioning. Maintain clean, organized, and presentable workstations and common areas within the office premises. Oversee the management of the office pantry/cafeteria, ensuring all items are adequately stocked and efficiently utilized. Support identification, renovation/refurbishment, and operationalization of new office spaces. Assist in the modification and optimization of office seating arrangements and space utilization. Ensure uninterrupted utility services and facilitate timely payments for Water, Electricity, Telephone, Data Cards, Internet, and other services. Assist in the preparation of annual budget forecasts related to office administration and facilities. Plan and execute office renovation and repair work, including storage management and recordkeeping. Coordinate Guest House and Hotel accommodation arrangements for staff, visitors, and delegates as per office policy and partner requirements. Coordinate with IT and venue management to arrange printing services and other IT-related requirements. Experience: 1-3 Years Requirement: One must have experience in admin and facility management Should have MS Excel knowledge. Should have knowledge about vendor management