Job
Description
Position : Admin Executive Location : Navi Mumbai Role Summary: The Admin Executive will be responsible for managing daily administrative operations, ensuring smooth functioning of office infrastructure, vendor coordination, facility management, and supporting compliance-related documentation. The role requires high attention to detail, organizational skills, and the ability to independently manage multiple admin functions across locations. Key Responsibilities: Office & Facility Management • Ensure the smooth upkeep of office premises, equipment, and utilities across branches. • Coordinate with facility vendors (cleaning, maintenance, security, etc.). • Maintain asset inventory and handle procurement of office supplies, furniture, and IT peripherals. • Supervise repair, AMC, and utility bill tracking for all locations. Vendor & AMC Coordination • Identify and onboard new vendors as per company policies. • Negotiate contracts, manage renewals, and ensure timely payments. • Maintain documentation and track service level agreements (SLAs). Documentation & Compliance Support • Maintain records of lease agreements, utility bills, licenses, and insurance for all branches. • Assist with audits, documentation retrieval, and statutory compliance for adminrelated areas. • Track and renew registrations (e.g., Shop & Establishment, Fire Safety, etc.) across locations. Travel & Event Coordination • Manage bookings for employee travel, hotel, and logistics. • Assist in organizing internal meetings, training sessions, and town halls Courier, Stationery, and Communication • Handle inward and outward couriers and ensure timely dispatch across branches. • Maintain stock and distribution of stationery and ID cards. • Coordinate with internal teams for access cards, welcome kits, and office onboarding needs. Ideal Candidate Profile: • Experience: 0-1year in an admin/executive support role is a plus, preferably in NBFCs, banks, or multi-location companies. • Skills: o Strong vendor management and negotiation skills o Familiarity with facilities, compliance, and procurement workflows o Good knowledge of MS Excel, Google Sheets, and documentation tools • Soft Skills: Organized, detail-oriented, dependable, and process-driven • Education: Graduate in any discipline (B.Com/BBA preferred) Success Metrics: • Timely availability and upkeep of all office facilities • SLA adherence and cost control across vendors • Compliance health of admin documentation • Reduction in procurement and travel-related delays • Satisfaction of employees and internal stakeholders with admin support Job Types: Full-time, Fresher Pay: Up to ₹15,000.00 per month Benefits: Cell phone reimbursement Schedule: Day shift Monday to Friday Supplemental Pay: Commission pay Performance bonus Work Location: In person
