Admin Executive - Manufacturing Unit

Administrative Manager – Mattress Manufacturing

Responsibilities

1. Office & Facility Management

• Oversee daily administrative operations in the office and factory premises.
• Ensure the facility is clean, well-maintained, and compliant with safety standards.
• Coordinate with vendors for utilities, housekeeping, maintenance, and general services.

2. Factory Management

• Support smooth day-to-day functioning of the manufacturing unit.
• Coordinate with production, quality, HR, logistics, and maintenance teams for operational requirements.
• Monitor factory readiness, including utilities, lighting, cleanliness, PPE availability, and safety compliance.
• Manage gate control, visitor access, vendor entry, and contractor coordination.

3. Factory Equipment & Machinery Coordination

• Coordinate preventive and routine maintenance schedules with technicians and service providers.
• Maintain records of machinery service history, warranties, and AMCs.
• Ensure timely servicing, calibration, and safety checks of equipment used in mattress production.
• Support procurement and installation of new machinery in coordination with production and maintenance teams.

4. Asset Management

• Maintain an updated register of all company assets (office equipment, tools, IT devices, machinery-related assets).
• Conduct periodic audits to ensure accurate tagging, tracking, and utilization of assets.
• Coordinate repairs, replacements, and movement of assets within the plant.

5. Compliance Management

• Ensure all factory and administrative activities comply with company policies and statutory requirements.
• Maintain documentation for compliance audits—safety, labor laws, fire safety, environmental regulations, etc.
• Coordinate with HR and Safety teams to ensure regulatory certificates, licenses, and permits are up to date.
• Support internal and external audit preparation and follow-up actions.

6. Budget & Inventory Management

• Assist in preparing and tracking administrative and facility-related budgets.
• Monitor expenses and identify cost-saving opportunities.
• Oversee inventory of office supplies, PPE, safety materials, and administrative consumables.

7. Records & Documentation Management

• Maintain organized records for production reports, vendor contracts, compliance documents, and administrative files.
• Ensure confidentiality and secure handling of sensitive information.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Provident Fund

Experience:

• Manufacturing: 4 years (Required)

Work Location: In person