Admin Assistant

Job Summary:

We are seeking a highly organized and proactive Admin Assistant to work closely with the CEO and support day-to-day administrative and financial operations. This role involves handling office administration, Tally-based accounting, and banking tasks, ensuring smooth functioning of CEO’s office and timely execution of critical responsibilities.

Key Responsibilities:

CEO Assistance & Office Coordination:

• Provide direct administrative support to the CEO, including managing schedules, meetings, and official correspondence.
• Draft letters, emails, and reports on behalf of the CEO.
• Ensure smooth coordination with internal teams and external stakeholders as per CEO’s instructions.
• Maintain confidentiality of sensitive information and documents.

Finance & Tally Responsibilities:

• Record all financial transactions in Tally with accuracy and maintain proper documentation.
• Prepare vouchers, receipts, and reconcile ledgers regularly.
• Assist in preparing financial reports and data for CEO review and donor presentations.
• Maintain petty cash and process expense reimbursements for CEO’s office.

Banking & Compliance:

• Manage all bank-related tasks
• Coordinate with banks for account openings, KYC updates..
• Prepare banking documents for audits, donor fund utilization reports, and statutory compliance.

Administrative Tasks:

• Handle procurement of office supplies and vendor coordination for CEO office requirements.
• Maintain proper filing of important documents, agreements, and confidential records.
• Support logistics for CEO’s travel, meetings, and events.

Required Qualifications & Skills:

• Education: Graduate in Commerce, Business Administration, or related field.
• Experience: 2–4 years in admin and accounts role; experience supporting senior leadership preferred.
• Technical Skills:
• Proficiency in Tally ERP 9 / Tally Prime.
• Strong command over MS Office (Excel, Word, PowerPoint) and email etiquette.
• Other Skills:
• Strong organizational and multitasking ability.
• Good understanding of banking processes and financial documentation.
• High integrity and ability to handle confidential information.
• Excellent written and verbal communication in English and Hindi.

Preferred:

• Prior experience in NGOs or working directly with CEO-level leadership.
• Knowledge of statutory compliance (GST, TDS basics).
• Ability to work under pressure and meet strict deadlines.

Employment Type & Benefits:

• Full-time role at SHEOWS Head Office.
• Opportunity to work closely with the leadership team on impactful projects.
• Exposure to admin, finance, and NGO operations at the executive level.

Job Type: Full-time

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person