Admin (Accommodation) Specialist

About I-PAC

Indian Political Action Committee (I-PAC) is India’s leading political consulting firm, driving large-scale election campaigns with data-driven strategies, sharp messaging, and on-the-ground execution. At I-PAC, we combine creativity with execution excellence to deliver meaningful impact in the political landscape.

Role Overview

Admin (Accommodation) Specialist

Key Responsibilities

• Identify, evaluate, and secure accommodation facilities (hotels, guest houses, apartments) across campaign regions
• Negotiate rates and finalize contracts with property owners or managers, ensuring cost-effectiveness and service quality
• Coordinate booking, allocation, and occupancy tracking for team members
• Manage daily check-in and check-out processes, addressing logistical needs and grievances as they arise
• Maintain accurate records of bookings, invoices, and vendor contracts
• Ensure all accommodation facilities meet hygiene, safety, and operational standards through periodic checks
• Collaborate with internal departments (Deployment, HR, Admin, Finance) to align logistics with movement schedules
• Build and maintain a reliable network of property vendors across multiple districts
• Travel on short notice to oversee property readiness and resolve urgent accommodation-related issues on-ground

Key Skills & Requirements

• 2–4 years of experience in administration, facility management, hospitality, or travel coordination
• Strong negotiation and vendor management skills
• Excellent organizational and time management abilities
• Ability to work under pressure and handle multiple moving parts
• Proficiency in Excel, Google Sheets, and documentation tools
• Comfortable traveling across cities and districts
• Fluency in English, Hindi, and Bengali preferred