Accounts Payable Specialist

Key Responsibilities:

• Process and validate employee reimbursement claims (travel, lodging, conveyance, mobile, food, etc.) as per company policy.
• Scrutinize supporting documents for authenticity, policy compliance, and necessary approvals.
• Liaise with employees, line managers, and HR teams for discrepancies, missing documents, or policy clarifications.
• Post and reconcile reimbursement entries in accounting system on a daily & weekly basis.
• Ensure timely disbursal of approved claims while adhering to monthly cut-off timelines.
• Maintain tracker and dashboards for reimbursements, highlighting pending claims and processing SLAs.
• Prepare MIS reports related to reimbursement trends, employee-wise claim analysis, and budget utilization.
• Ensure proper documentation and record-keeping for internal and external audits.
• Support statutory compliance for TDS/GST and identify non-compliant claims.
• Participate in monthly and quarterly closing processes by providing accurate reimbursement data.
• Contribute to policy improvements by flagging repetitive issues or system gaps in claim processing.
• Assist in automation initiatives and system testing for reimbursement workflow upgrades.
• Train new employees on reimbursement submission process and tools (via induction or virtual demos).
• Escalate anomalies and suspected frauds to Finance Manager for appropriate action.

Technical Skills:

Proficient in MS Excel (VLOOKUP, Pivot, etc.)

Familiar with GST/TDS implications on reimbursements

Preferred Skills:

• Prior experience in employee reimbursements for a large/multi-location organization
• Understanding of finance workflows in hospitality, F&B, or shared services environment
• Exposure to process automation or workflow tools
• Ability to work under pressure and handle large volume of transactions
• Basic knowledge of internal controls and audit readiness
• Comfort with stakeholder management across functions