Accounts Executive / Finance Officer

Job Description – Accounts Executive (Payables & Finance Operations)

Position: Accounts Executive
Department: Finance & Accounts
Location: __________
Reporting To: Manager – Finance / Accounts Head

Role Overview

The Accounts Executive will be responsible for managing vendor-related accounting activities, ensuring accurate bill processing, maintaining statutory compliance, and supporting monthly financial reporting. The role also involves account reconciliation, fund planning, and assisting in the finalization of accounts.

Key Responsibilities1. Vendor Bill Processing & Statutory Compliance

• Punching and processing service bills in adherence with statutory requirements including GST, VAT, TDS, etc.
• Verifying invoices and ensuring correct tax deductions and coding.
• Coordinating with vendors for missing documents, corrections, and clarifications.

2. Payments & Fund Management

• Compiling fund requirements for vendor payments and submitting to management for approval.
• Preparing payment proposals and ensuring timely disbursement to vendors.

3. Reconciliation Activities

• Preparing monthly Bank Reconciliation Statements (BRS).
• Performing vendor account reconciliation and resolving queries related to bills, payments, and outstanding balances.
• Maintaining proper documentation of reconciliations and supporting schedules.

4. Creditors Management

• Monitoring creditors aging and planning periodic payments based on due dates and priority.
• Updating and maintaining vendor ledgers.

5. MIS & Reporting

• Providing monthly MIS inputs and reports to the finance team.
• Assisting with analysis, reporting, and preparation of financial schedules.

6. Month-End & Year-End Support

• Supporting the finalization of accounts, audit requirements, and preparation of financial statements.
• Coordinating with internal and external auditors for queries and documentation.

Skills & Competencies

• Strong knowledge of GST, TDS, VAT, and basic accounting principles.
• Hands-on experience with Tally ERP, SAP, or similar accounting software.
• Good knowledge of MS Excel (VLOOKUP, Pivot Table, Basic Formulas).
• Attention to detail and accuracy.
• Strong analytical and reconciliation skills.
• Good communication and vendor management skills.

Qualifications

• B.Com / M.Com / MBA (Finance) or equivalent.
• 2–5 years of experience in Accounts Payables / Finance Operations.

Employment Type

Full-time / Permanent

Job Type: Full-time

Pay: ₹10,352.83 - ₹31,807.34 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Paid sick time
• Provident Fund

Language:

• English (Preferred)

Work Location: In person