Accounts Executive - Finance & Accounts

Job Summary:

We are looking for a dynamic and experienced Accounts Executive to join our finance team. This role is ideal for individuals who have a solid foundation in accounting and at least 2 years of experience in handling key accounting functions. You will be responsible for managing accounts receivables and payables, vendor relations, generating invoices, filing GST returns, and maintaining accurate financial records. A strong understanding of accounting software (especially Tally), Excel, and bookkeeping principles is essential.

Key Responsibilities:

Accounts Receivable & Payable Management:

• Oversee the timely and accurate processing of accounts receivable and payable transactions.
• Track and reconcile customer and vendor accounts, ensuring accurate documentation of payments, receipts, and outstanding balances.
• Communicate with clients and vendors regarding outstanding invoices and payment issues, ensuring timely collections and payments.
• Prepare aging reports for receivables and payables and escalate overdue balances to the relevant departments or management.

Invoice Generation & Processing:

• Generate and issue invoices to clients in accordance with agreed-upon terms.
• Ensure that all invoices are accurate, complete, and issued in a timely manner.
• Review purchase orders and vendor contracts to verify the accuracy of vendor invoices before processing for payment.
• Assist in the preparation of credit notes, adjustments, or refunds as needed, and ensure proper documentation is in place.

GST Filing & Compliance:

• Assist in the preparation and filing of GST returns (GSTR-1, GSTR-3B, etc.) in compliance with statutory deadlines.
• Ensure all GST-related transactions are accurately recorded, and tax credits are properly claimed.
• Reconcile GST payments and returns with accounting records to ensure accuracy and compliance.
• Stay updated on any changes to GST laws and guidelines and ensure the company’s compliance with all tax obligations.

Vendor Management:

• Act as the primary point of contact for vendors, ensuring strong and professional relationships are maintained.
• Coordinate with vendors to ensure timely delivery of goods and services and resolve any payment or invoice discrepancies.
• Perform periodic vendor reconciliation to ensure that payments are accurate and up-to-date.
• Ensure that all vendor payments are processed in a timely manner in accordance with the company's payment policies.

Bookkeeping & Financial Record Maintenance:

• Maintain accurate and up-to-date financial records on a daily, weekly, and monthly basis.
• Post journal entries, track expenses, and ensure all transactions are recorded in a clear and organized manner.
• Ensure proper documentation and filing of financial records, including invoices, receipts, payments, and other transaction-related documents.
• Support the accounting team with month-end and year-end closing processes.

Excel Data Management & Reporting:

• Utilize Excel to track and manage accounts data, including accounts payable/receivable reports, cash flow analysis, and balance sheets.
• Prepare financial reports for management using advanced Excel functions, such as pivot tables, VLOOKUP, and other formulas.
• Assist with the preparation of ad-hoc financial reports, cash flow forecasts, and budgeting analysis as needed.

Reconciliation & Financial Analysis:

• Perform regular reconciliations of bank statements, vendor statements, and intercompany accounts to ensure accuracy.
• Support in preparing monthly, quarterly, and annual financial statements.
• Assist in preparing financial analysis reports to identify trends, irregularities, and areas for improvement in financial operations.

Skills & Qualifications:

• Experience: Minimum of 2+ years of experience in accounting or finance, particularly with accounts payable, accounts receivable, and bookkeeping.
• Minimum Education: Bachelor's degree in Commerce (B.Com) or a related field.
• Certifications: Any accounting certifications such as CA Inter, CPA, or equivalent would be an advantage (not mandatory)
• Accounting Software: Proficiency in accounting software (Tally preferred) and MS Excel, including the use of advanced functions (e.g., pivot tables, formulas, etc.).
• GST Knowledge: Strong understanding of GST laws and filing procedures, with hands-on experience in preparing and filing GST returns.
• Attention to Detail: Ability to handle large volumes of financial data accurately and without errors.
• Communication Skills: Strong verbal and written communication skills to liaise with vendors, clients, and internal teams effectively.
• Time Management: Excellent organizational skills and the ability to manage multiple tasks and meet deadlines consistently.
• Problem-Solving: Strong analytical skills to identify and resolve discrepancies in financial records.

Desired Traits:

• Proactive & Independent: Ability to work with minimal supervision and take initiative in managing day-to-day accounting functions.
• Team Player: Willingness to collaborate and support the broader finance team in achieving departmental goals.
• Learning-Oriented: Eagerness to stay updated on industry trends, accounting standards, and tax regulations.

Benefits:

• Competitive salary and performance-based incentives.
• Opportunities for career growth and professional development.
• Health and wellness benefits, including medical insurance.
• Supportive team environment with ongoing learning opportunities.

Job Type: Full-time

Pay: ₹22,000.00 - ₹25,000.00 per month

Benefits:

• Provident Fund

Application Question(s):

• How many years of experience do you have in TDS filing?
• How many years of experience do you have handling accounts receivable and payable functions?
• Which accounting software(s) have you used for AR/AP management?
• Have you supported month-end and year-end closing activities?
• Have you been responsible for GST filing in your previous role?
• If yes, which types of GST returns have you filed personally?

Work Location: In person