Account Executive

Job Description

Job Summary: We are seeking a detail-oriented and proactive Account ExecutiveAccounts Receivable & Payable to manage end-to-end accounts payable and receivable processes. The role involves maintaining accurate financial records, processing invoices, reconciling ledgers, and coordinating with internal and external stakeholders to ensure timely payments and collections. The ideal candidate should possess strong analytical skills, be highly organized, and have experience working with ERP systems. Key Responsibilities: Accounts Payable: Create and maintain vendor records in the ERP system with accurate and complete information. Book Goods Receipt Note (GRN) invoices by cross-verifying with purchase orders and goods received. Book non-GRN invoices to account for all miscellaneous supplier expenses. Allocate supplier payments accurately against the corresponding invoices to maintain a clear payment status. Reconcile vendor ledgers regularly to ensure consistency between company records and supplier statements. Coordinate with the supply chain and purchase teams to resolve any discrepancies in POs, GRNs, or invoices. Prepare weekly payment run sheets and coordinate approvals to ensure timely supplier payments. Request and manage supplier statements for reconciliation and verification. Assist in general payment processing, including supplier and non-supplier transactions. Perform regular bank reconciliations to ensure alignment between bank statements and ERP records. Accounts Receivable: Generate and post customer invoices in both manual PDF format and in the ERP system. Allocate incoming customer payments to the correct invoices to ensure accurate receivables tracking. Conduct follow-ups via email for overdue payments and ensure timely collection. Collaborate with Customer Sales (CS) and Business Development (BD) teams to resolve invoice or payment issues. Prepare and dispatch monthly customer account statements on the 1st of every month. Generate and analyze accounts. Receivable aging reports to track outstanding balances and prioritize collections. Maintain Proof of Deliveries (PODs) for record-keeping and verification purposes. Handle inter-fund transfers and coordinate with internal teams as needed.