Account Executive

riddhi.boriwala@vgos.org

New admission

1.1

Kit selling & registration of new enrolment number

Selling of kit basis the enquiry number in ERP, collection of value of sale and issuing receipt to parent

Reconcile physical inventory of the kit on daily basis and maintaining records of the same

1.2

Registration & fees mapping

Registration of new admission and fees mapping of new admission

Collection of charges, issue of receipt to parent

1.3

Mandatory fees

Check fees assignment against global id

Collect mandatory fees & issue of receipt to parent

Coordination with vertex team for taking approvals on any exceptions

2.Main Fees: Cash/PDC/Cheque/EDC/Emendate reconciliation & deposition

2.1

Cash: Collect cash, reconcile with main cash ledger at end of each day, take sign off of Principal, send scanned document to Exec at Vertex

Deposit on next working day to CMS, CMS acknowledgement on deposit slip (Stamped), attach with the previous day's approved daily collection report and file.

Bank reconciliation: Attach scanned acknowledgement copy in ERP

2.2

PDC Entry:

Reconciliation of PDC & keep them in safe custody

2.3

PDCs to be deposited - on maturity date

Pull out physical cheques, pull out system report and segregate those PDCs

PDC to receipt conversion: Bank entry gets posted automatically for deposition

PDCs to be handed over to CMS, acknowledgement to be filed along with daily collection report

2.4

EDC:

Swiping of card and passing of collection entry in ERP, net of the bank charges

3.Bank reconciliation and MIS

Pull out Daily collection report

Reconcile with the physical cheques & cash in hand

Reconcile the Book balance and Cash balance on daily basis

Prepare MIS periodically and share with respective stakeholders

4.Cheque bounce

Look for reversal entries in bank statement

Give reversal entry in ERP

5.LC

Returning of PDC cheque to parents taking necessary acknowledgement, passing of reversal entry in ERP and attaching acknowledgment copy after scanning while passing of cancellation entry.

Raising of request for cancellation for E-mandate and passing of reversal entry in ERP.

Passing of CN is any for clearance of student ledger before issue of LC.

6.Optional Fees

Enquiry no. from RE/RO for fees like Trips, VIVA, External exam, summer camp, SPA, Transportation fee

Pull database from ERP

Collect the fees, issue receipt to parent from ERP.

riddhi.boriwala@vgos.org