Workflow Transition Advisor

Job Description

Key Responsibilities: Project Coordination: Assist Transition Manager in developing and implementation of comprehensive transition plans by ensuring they are detailed with clear timelines, resource requirements and milestones across each workflow transition phase Assist with setting the right key performance indicators (KPIs) in alignment with standards to measure transition success and track progress against the plan Stakeholder Management: Organize and facilitate meetings, workshops, and status update sessions to ensure stakeholders are informed and engaged Coordinate with multiple stakeholders ensuring timely communication and seek feedback to enable continuous improvement Training and Knowledge sharing: Coordinate with Subject Matter Experts (SMEs) in collating the right and adequate content for effective training for transition Extend support in development of transition playbooks and update training material and other relevant resources, where needed Organize internal connects with SMEs, functional heads and learning team to align on training plan and content flow Schedule/calendarize training sessions and workshops for new employees to ensure they are equipped with the necessary skills and knowledge - Measure effectiveness of training programs, by seeking feedback from the business and the new employees. Subsequently, adjust content with SMEs to improve knowledge transition Documentation and Reporting Track and report progress of workflow transitions using project management tools and software, ensuring all tasks are completed on schedule Maintain comprehensive records of transition activities, including planning documents, meeting minutes, and progress reports Assist in the development of process maps, and standard operating procedures (SOPs), where necessary Risk Management identify potential risks and issues related to the transition and work with the Transition Manager to develop mitigation strategies Report risk factors and communicate proactively with stakeholders Required Qualifications: Bachelors Masters degree Business Management, Engineering, or related field Experience in Oil and Gas Industry is preferred Experience in technical area in an operating or a design engineering firm Proven experience in managing complex workflow processes or broad implementation projects, with a track record of successful outcomes Strong organizational and project management skills, with the ability to collaborate across diverse stakeholder groups to plan, execute, and oversee processes Excellent communication and collaboration abilities, with the capacity to work effectively with diverse teams Ability to handle multiple tasks and meet deadlines, demonstrating flexibility and adaptability Proficiency in using basic project management tools and software, such as Microsoft Project