Visa Filing Officer

Job Overview:

The Filing Officer at H&S Immigration plays a vital administrative role in supporting the efficient handling of immigration cases. The position involves maintaining organized, accurate, and up-to-date files—both physical and electronic—while ensuring all client documents are properly recorded, stored, and easily retrievable.

Key Responsibilities:

• Maintain and organize client files for immigration cases, ensuring documents are properly sorted and stored.
• Accurately file, scan, and upload documents into internal systems and case management software.
• Ensure that all immigration forms, identity documents, and supporting evidence are filed correctly and consistently.
• Monitor file status and alert case managers to missing or pending documents.
• Retrieve requested documents efficiently for case officers or legal assistants.
• Archive or close files following completion of services in accordance with retention guidelines.
• Handle confidential information in a secure and professional manner.
• Provide administrative support including printing, photocopying, and data entry.
• Coordinate with legal and casework teams to support timely file completion and submission.

Required Qualifications:

• High school diploma or equivalent (college-level education is an asset).
• Prior administrative or office experience (preferably in immigration, legal, or professional services).
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize efficiently.
• Familiarity with office equipment (printers, scanners, filing systems).
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Discretion and reliability in handling confidential information.
• Strong written and verbal communication skills.

Preferred Skills:

• Experience with immigration case management software.
• Knowledge of immigration document types (e.g., visa applications, passports, forms).
• Ability to work under pressure in a fast-paced environment.

How to Apply:

Interested candidates are invited to visit our office in Gurdaspur in person. Please bring a copy of your updated CV and ask for the HR department at the reception.

Office Address:
H&S Immigration1st floor, Tibri Rd, opposite New bus stand, Shanker Nagar, Police Line, Gurdaspur, Punjab 143530

Office Hours:
Monday to Saturday, 10:00 AM – 6:00 PM

Job Type: Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Schedule:

• Fixed shift

Supplemental Pay:

• Performance bonus

Experience:

• immigration field: 4 years (Preferred)
• Visa filing: 3 years (Preferred)

Work Location: In person