US Payroll Specialist

Job Summary

We are looking for an experienced US Payroll Specialist to manage end-to-end payroll processing for US-based employees in an offshore delivery model. The ideal candidate will have strong knowledge of US payroll regulations, tax compliance, and payroll systems, ensuring accurate and timely payroll execution while supporting onshore stakeholders.

Key Responsibilities

Process end-to-end US payroll on a weekly, bi-weekly, and monthly basis

Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions

Manage federal, state, and local tax withholdings (FICA, FUTA, SUTA, etc.)

Handle payroll inputs including timecards, PTO, benefits, garnishments, and reimbursements

Ensure compliance with US payroll laws and regulations (IRS, DOL, state agencies)

Prepare, validate, and submit payroll tax filings and reports

Reconcile payroll reports and resolve discrepancies promptly

Respond to employee payroll inquiries and support onshore HR/Finance teams

Maintain payroll records with strict adherence to data security and confidentiality

Assist in internal and external audits related to payroll

Required Qualifications & Skills

Bachelor's degree in Accounting, Finance, Commerce, or related field

Minimum 2 years of hands-on US payroll experience

Strong understanding of US payroll compliance and tax regulations

Experience with US payroll systems such as ADP, Paychex, Workday, UKG (UltiPro), or Ceridian

Proficiency in MS Excel (VLOOKUP, Pivot Tables, payroll reconciliations)

High attention to detail with strong analytical skills

Excellent written and verbal communication skills

Ability to work in US time-zone support when required

Preferred Qualifications

Exposure to multi-state payroll processing

Experience working in an offshore or shared services environment

Knowledge of benefits administration and payroll integrations

Prior experience supporting audits and year-end payroll activities (W-2, W-3)

Why Join Us

Opportunity to work on US payroll operations from an offshore setup

Stable full-time role with growth opportunities

Exposure to multi-state and complex payroll environments

Competitive compensation based on experience