Urgent Required -Secretary cum Office Admin -CropNXT Solutions Pvt Ltd

Role & responsibilities

• Manage daily administrative and clerical tasks to ensure smooth office operations.
• Maintain schedules, arrange meetings, Hotel bookings and prepare meeting agendas.
• Coordinate with internal departments and external stakeholders as required.
• Assist in preparing reports, presentations, and data entry.
• Handle incoming calls, messages, and visitors professionally.
• Prepare, edit and distribute memos, reports, presentations, and other documents with accuracy.
• Manage office supplies, order necessary items, and ensure a well-stocked and equipped work environment with proper approval.
• Assist with travel arrangements, plan company events, and manage logistical details for conferences and meetings.
• Facilitate communication between different departments and ensuring effective information flow within the organization.
• Draft, review, and manage official correspondence, emails, and documents.
• Organize and maintain office files, records, and databases.
• Handle sensitive and confidential information with discretion and professionalism.
• In legal or medical settings, performing specialized tasks like managing legal documents or patient records and processing billing.
• Needs to be resourceful and use their initiative to solve problems as they arise, from scheduling conflicts to technical issues.
• Often serving as the first point of contact, a secretary must be friendly and personable to create a welcoming and professional impression.

Preferred candidate profile

• Minimum 3 years of experience in a similar role (Secretary / Office Administrator).
• Fluent in English (spoken and written) mandatory.
• Excellent knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong internet research and email drafting skills.
• Highly organized, detail-oriented, and able to multitask.
• Professional communication and interpersonal skills.
• Ready to join immediately.