CropNXT Solutions Private Limited

Role & responsibilities Manage daily administrative and clerical tasks to ensure smooth office operations. Maintain schedules, arrange meetings, Hotel bookings and prepare meeting agendas. Coordinate with internal departments and external stakeholders as required. Assist in preparing reports, presentations, and data entry. Handle incoming calls, messages, and visitors professionally. Prepare, edit and distribute memos, reports, presentations, and other documents with accuracy. Manage office supplies, order necessary items, and ensure a well-stocked and equipped work environment with proper approval. Assist with travel arrangements, plan company events, and manage logistical details for conferences and meetings. Facilitate communication between different departments and ensuring effective information flow within the organization. Draft, review, and manage official correspondence, emails, and documents. Organize and maintain office files, records, and databases. Handle sensitive and confidential information with discretion and professionalism. In legal or medical settings, performing specialized tasks like managing legal documents or patient records and processing billing. Needs to be resourceful and use their initiative to solve problems as they arise, from scheduling conflicts to technical issues. Often serving as the first point of contact, a secretary must be friendly and personable to create a welcoming and professional impression. Preferred candidate profile Minimum 3 years of experience in a similar role (Secretary / Office Administrator). Fluent in English (spoken and written) mandatory. Excellent knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook). Strong internet research and email drafting skills. Highly organized, detail-oriented, and able to multitask. Professional communication and interpersonal skills. Ready to join immediately.