Personal Assistant Better Vaccine Private Limited

3.0 - 7.0 years

0 Lacs

chandigarh

On-site

As an Executive Assistant, you will play a crucial role in supporting the CEO in various administrative tasks to ensure the smooth operation of the organization. Your primary responsibilities will include managing the CEO's diary, making travel arrangements, preparing for meetings, conducting research, and liaising with internal and external stakeholders. You will be responsible for maintaining the CEO's schedule, ensuring they are well-prepared for meetings, and handling all travel arrangements efficiently. Regular communication with the CEO regarding upcoming engagements and invitations will be essential, along with responding to requests for the CEO's time. Additionally, you will work on delegated projects and conduct necessary research to assist the CEO in meeting preparation. Managing meetings between the CEO and other stakeholders, as well as coordinating with event organizers for external events, will be part of your role. Maintaining accurate records, handling confidential information, and preparing correspondence on behalf of the CEO will be crucial tasks. You will also support the Director of Finance & Operations in their capacity as Company Secretary, along with providing executive support to the Leadership Team as needed. Strong organizational skills, proficiency in Microsoft Office Suite, and experience working as a Personal or Executive Assistant are required for this role. You should be proactive, reliable, and able to work well under pressure in a fast-paced environment. Knowledge of Company Secretary obligations and experience working with a Board of Trustees within a charity would be advantageous. This full-time position offers benefits such as cell phone reimbursement, health insurance, and a flexible schedule. If you possess the necessary skills and experience, we encourage you to apply before the deadline mentioned.,

Posted 14 hours ago

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Head of Administration 99Yellow

8.0 - 12.0 years

0 Lacs

delhi

On-site

As the Head of Administration at our renowned client in the engineering and infrastructure industry, you will play a crucial role in overseeing and optimizing the administrative functions of the organization. Your responsibilities will include managing day-to-day operations, improving administrative processes, facility management, travel management, and ensuring that administrative services align with the company's strategic goals. You will be responsible for overseeing the efficient and effective management of all administrative and operational activities across the company's headquarters, regional offices, and project sites. This will involve overseeing travel and facility management, budgeting, expense management, office operations, and policy creation to ensure smooth day-to-day functioning. Your key responsibilities will include overseeing travel-related activities such as booking flights, hotels, and transportation for employees and leaders traveling across different offices. You will need to manage travel budgets, review travel policies, and ensure cost-efficient solutions while maintaining employee comfort. Additionally, you will be responsible for planning and executing internal company events, managing site and regional offices, developing and optimizing policies, managing expenses and budgets, overseeing facility and lease management, digitizing processes, managing guest houses, and approving bills and invoices for various administrative expenses. To excel in this role, you should have 8-12 years of experience in administrative management, preferably in a project-based, engineering, or manufacturing environment. Strong leadership, team management, budgeting, financial management, and travel administration skills are essential. Familiarity with travel management software, facility management, and office maintenance is required. Additionally, you should possess strong analytical skills, problem-solving abilities, and proficiency in MS Office Suite and project management tools. If you are a strategic thinker with a proven track record of effective management, team leadership, and operational efficiency, we invite you to apply for the position of Head of Administration at our client's organization to contribute to the growth and success of the company.,

Posted 18 hours ago

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