Operation Executive

Key Responsibilities

• Operations & Administration
• Oversee day-to-day office administration and operational activities
• Manage facilities, housekeeping, and maintenance to ensure a safe and efficient workplace
• Handle coordination with external agencies, vendors, and contractors
• Oversee proper storage and inventory management for IT equipment, and office consumables
• Manage asset lifecycle, including office furniture upkeep, maintenance, and replacement planning
• Maintain accurate and up-to-date operational records and documentation
• Facilities & Compliance
• Oversee facilities management and ensure compliance with statutory requirements, including Labour Laws, PF/ESI, EHS, and Fire Safety regulations
• Manage power and inverter systems to ensure continuous operations
• Prepare documentation for facilities audits and participate in audit processes, driving closure on findings
• Travel & Logistics
• Manage travel and accommodation arrangements for employees on business trips
• Handle visa processing and overseas travel coordination
• Organize logistics for quarterly business meetings, including venue booking, travel, and accommodation
• Employee Support & Coordination
• Partner with the IT support team to coordinate laptop issuance and related IT logistics
• Collaborate with the HR Operations team for employee onboarding and distribution of welcome kits and goodies
• Manage guest visits and ensure a professional and hospitable experience
• Continuous Improvement
• Enhance operational procedures, systems, and information flow for improved efficiency
• Support management reporting and process improvement initiatives across departments

Skills & Qualifications:

• Bachelors degree in Business Administration, Management, or a related field
• 3-4 years of experience in operations or facilities management
• Excellent communication skills in English, Marathi, and Hindi
• Strong collaboration skills with the ability to work effectively with multiple stakeholders
• High sense of ownership and accountability to drive assignments to completion
• Resilience and adaptability in fast-paced, evolving work environments