Transportation Executive

Job Summary:

The Transportation Executive is responsible for planning, coordinating, and overseeing all transportation operations, including school buses, company vehicles, and drivers. The role ensures the safe, efficient, and cost-effective movement of students, staff, and goods while maintaining compliance with transport regulations and institutional policies.

Key Responsibilities:

1. Vehicle & Fleet Management

• Supervise the daily operation of school buses, company cars, and other vehicles.
• Prepare and maintain vehicle schedules and routes for optimal efficiency.
• Ensure regular maintenance, servicing, and cleanliness of all vehicles.
• Maintain vehicle documents such as insurance, fitness certificates, and road permits.
• Track fuel usage, mileage, and maintenance costs to control expenses.

2. Driver Management

• Manage driver rosters, attendance, and leave schedules.
• Conduct regular driver briefings on safety, punctuality, and conduct.
• Ensure drivers possess valid licenses and adhere to company and government driving regulations.
• Organize periodic driver training and safety awareness programs.

3. Safety & Compliance

• Ensure compliance with RTO, transport authority, and safety regulations.
• Conduct routine checks on vehicle safety equipment (GPS, CCTV, fire extinguishers, first-aid kits, etc.).
• Investigate and report any accidents, breakdowns, or violations.
• Maintain student and staff safety protocols during pick-up and drop-off operations.

4. Coordination & Communication

• Coordinate with schools, departments, parents, and staff regarding transport arrangements.
• Handle transport-related complaints, requests, or schedule changes efficiently.
• Collaborate with vendors for outsourced transport or repairs.

5. Reporting & Documentation

• Maintain daily transport logs, fuel consumption reports, and driver performance records.
• Generate monthly reports on vehicle usage, costs, and efficiency.
• Support management in budgeting and planning for future transport needs.

Qualifications & Experience:

• Bachelor’s Degree in Administration, Logistics, or a related field.
• 2–5 years of experience in transport or fleet management (preferably in a school or corporate setup).
• Strong knowledge of vehicle maintenance, RTO regulations, and safety standards.
• Proficiency in MS Excel and transport management systems.
• Excellent communication and organizational skills.
• Ability to handle multiple tasks and respond effectively in emergencies.

Key Competencies:

• Leadership and team coordination
• Attention to detail
• Problem-solving and decision-making
• Time management
• Customer service orientation
• Integrity and responsibility

Job Type: Full-time

Work Location: In person