Transport Manager
The Transport Manager shall be responsible for planning, coordinating, and overseeing all university transport operations, including management of university-owned vehicles, hired/contracted transport services, drivers. The role ensures safe, efficient, compliant, and cost-effective transport solutions that support academic, administrative, and student mobility needs.
Key Responsibilities
Transport Operations Management
- Oversee daily operations of the universitys owned/hired transport fleet, including buses, cars, vans etc.
- Coordinate transportation support and ensure timely provision of transport for various special events including but not limited to conferences, academic trips, staff movement, student activities, and official university engagements.
- Coordinate scheduling, route planning, and deployment of vehicles.
- Manage hired/outsourced transport services, ensuring quality and compliance with university standards.
- Manage daily operations of university shuttle services, including routes, timetables, and vehicle dispatch.
Fleet Management
- Maintain an up-to-date inventory of all university-owned vehicles.
- Develop and implement preventive maintenance schedules.
- Liaise with workshops for repairs and servicing to minimize vehicle downtime.
- Monitor fuel consumption, mileage, and vehicle performance.
- Ensure all vehicles comply with legal requirementsinsurance, licensing, inspection, roadworthiness.
In-House Fuel Station Management
- Oversee day-to-day operations of the university’s petrol/fuel station.
- Ensure accurate fuel dispensing, record-keeping, and reconciliation of daily sales/usage.
- Monitor fuel stock levels and coordinate timely procurement.
- Enforce safety and environmental standards in fuel handling and storage.
- Prevent fuel misuse through strong control systems, audits, and reporting.
Staff Supervision & Administration
- Train and supervise drivers, mechanics, fuel attendants, and transport support/clerical staff.
- Develop schedules, assign duties, and monitor staff performance.
- Conduct training on safety, customer service, and vehicle care.
- Ensure compliance with HR policies and occupational health and safety regulations.
- Manage staff schedules and compliance with safety and regulatory requirements.
- Ensure staff follow standard operating procedures (SOPs) and service standards.
Budgeting & Reporting
- Prepare and manage the transport department budget, including fuel, maintenance, and contract services.
- Maintain accurate records of expenses of fuel, maintenance, staffing alongwith fuel consumption, vehicle logs, and service history.
- Provide monthly/quarterly reports and recommendations for improvements.
- Monitor requirements of fleet renewal.
- Negotiate contracts with service providers, maintenance vendors, or leasing companies.
Safety, Compliance & Risk Management
- Enforce transport safety policies and procedures for drivers and passengers.
- Conduct periodic vehicle inspections and safety audits.
- Investigate accidents and implement preventive measures.
- Ensure adherence to government transport regulations and university policies.
- Ensure adherence to all transportation regulations, licensing laws, and university policies.
- Oversee vehicle safety checks, maintenance schedules, and inspections.
- Develop and implement safety protocols, incident reporting, and driver training programs.
Planning & Sustainability
- Analyze transportation data to optimize routes, reduce costs, and improve service efficiency.
- Lead sustainability initiatives
- Contribute to long-term campus mobility planning and traffic management.
Service & Communication
- Serve as the point of contact for transport inquiries, complaints, and service updates.
- Communicate schedule changes, route disruptions, and policies to the campus community.
- Collaborate with departments, student committees, and event organizers on transport needs.
Qualifications & Experience
Essential Qualifications
- Bachelor’s degree in any discipline (candidates having degree in Transport Management, Logistics, Business Administration, Engineering, or related field shall be preferred).
- Minimum 3-5 years of experience in transport/fleet management; experience in an educational institution is an added advantage.
- Strong knowledge of vehicle maintenance, transport regulations, and fuel management systems.
Desirable Qualifications
- Experience in a higher-education or large-campus environment.
- Certification in transport management, logistics, or fleet operations.
- Knowledge of sustainable mobility programs and campus planning.
- Familiarity with transport scheduling software or fleet management systems.
- Proven leadership and supervisory experience.
- Proficiency in fleet management software is preferred.
Skills & Competencies
- Excellent organizational, coordination skills and Data-driven decision making
- Leadership and team management with Strong analytical and reporting abilities.
- Operational planning and coordination & High integrity and attention to detail, especially in fuel and cost control.
- Ability to work with diverse stakeholders—students, staff, contractors and ability to handle multiple tasks and meet deadlines.
- Strong interpersonal and communication skills.
- Safety and compliance focus
- Crisis and incident management
- Negotiation and vendor management
Working Conditions
- Primarily campus-based with regular site visits to transport hubs and fleet parking areas.
- May require early mornings, evenings, or weekend work depending on service schedules.
- Occasional travel for training or vendor meetings.
