Job
Description
The Transport Incharge is responsible for managing and overseeing the daily operations of the school transport system. This includes route planning, safety compliance, vehicle maintenance, driver coordination, and ensuring the timely and safe transportation of students and staff. The role requires strong organizational skills, attention to detail, and a commitment to student safety. Key Responsibilities: 1. Transport Operations Oversee the daily functioning of all school buses and transport vehicles. Plan and optimize transport routes for efficiency, fuel management, and punctuality. Maintain updated records of student transport users and route allocations. Ensure vehicles depart and arrive as per schedule and handle route changes as needed. 2. Safety & Compliance Ensure all vehicles comply with safety standards and RTO regulations. Implement and monitor school transport safety protocols (e.g., first aid kits, speed governors, CCTV, GPS tracking, etc.). Conduct regular safety drills for students and staff (e.g., emergency evacuation). Verify licenses and background checks of drivers and attendants. 3. Vehicle Maintenance Maintain a schedule for regular servicing, repairs, and vehicle inspections. Coordinate with mechanics or service vendors for upkeep of the fleet. Monitor fuel usage, logbooks, and maintenance expenses. 4. Staff Supervision Supervise and manage drivers, conductors, and transport assistants. Maintain staff attendance, discipline, and duty rosters. Conduct periodic training for transport staff on safety and behavior protocols. 5. Parent & Student Coordination Address and resolve transport-related queries and complaints from parents. Communicate changes in route, timing, or policies to parents and students in a timely manner. 6. Administration & Reporting Maintain accurate records related to vehicle documents (insurance, PUC, fitness certificates). Prepare monthly reports on transport usage, maintenance, and expenses. Assist in budgeting and procurement related to transport needs. Requirements: Bachelors degree or diploma in any discipline (logistics/transport management preferred). Minimum 3–5 years of experience in managing transport services, preferably in a school or similar institution. Strong knowledge of vehicle maintenance, transport laws, and safety regulations. Proficiency in MS Office and GPS/school transport management software. Good communication and problem-solving skills. Ability to work flexible hours and respond to emergencies when required. Preferred Qualifications: Prior experience in a CBSE/ICSE/International school transport department. Working knowledge of school ERP and GPS tracking systems. First aid certification or safety training is a plus.
