Time Officer

Job Description

Job Title: Time Officer Department: Human Resources / Administration Industry: Garment Manufacturing (Woven/Knits/Composite) Location: Patravakkam, Chennai Reports To: HR Manager Job Summary: The Time Officer is responsible for maintaining accurate employee attendance records, monitoring shift schedules, managing time-keeping systems, and ensuring timely input for payroll processing. This role is crucial in maintaining labor discipline and operational efficiency in the garment factory. Key Responsibilities:1. Attendance Management Monitor and maintain daily attendance for all workers and staff. Record absenteeism, late arrivals, early departures, and overtime. Update attendance in software systems or manual registers. 2. Shift & Roster Management Prepare and manage worker shift rosters and ensure proper shift rotations. Monitor worker movement during shift changes and breaks. Coordinate with production and HR teams to align workforce availability. 3. Timekeeping System Maintenance Operate biometric, card swipe, or other time attendance systems. Ensure machines are functioning properly and data is syncing correctly. Troubleshoot issues related to attendance system errors. 4. Payroll Support Submit attendance data, OT hours, and leave records to the HR/Payroll team. Verify and cross-check time reports against production or floor records. Support the payroll process by ensuring cut-off dates are met accurately. 5. Leave and Absence Tracking Record and monitor casual leave, sick leave, paid leave, and unpaid leave. Assist employees with leave applications and maintain leave registers. Flag absenteeism or irregular patterns to HR for disciplinary action if needed. 6. Reporting & Documentation Prepare daily, weekly, and monthly attendance and overtime reports. Maintain employee in/out records and gate pass logs. Support HR audits by providing time and attendance documentation. Qualifications & Skills: Minimum HSC / Graduate in any discipline (HR, Admin preferred). 5- 7 years of experience in attendance/time office work, preferably in a garments or manufacturing setup. Familiarity with attendance software (biometric, ERP, Excel-based systems). Basic computer knowledge – MS Excel, Word. Good communication skills and attention to detail. Desirable Attributes: Discipline-focused, punctual, and organized. Able to work under pressure during payroll periods. Trustworthy and maintains confidentiality of staff records. Job Type: Full-time Pay: ₹25,000.00 - ₹30,000.00 per month Schedule: Day shift Work Location: In person Speak with the employer +91 6374518871