Tendering Manager/Tendering Executive

1. Tender Management

• Identify and track relevant tender opportunities from various portals and sources.
  
• Review tender documents (RFPs, RFQs, EOIs) and analyze requirements, scope of work, deadlines, and eligibility criteria.
  
• Prepare tender checklists and submission plans.
  
• Coordinate with internal teams (finance, technical, operations, legal) to gather required data and documents.
  
• Prepare technical and financial proposals in the required formats.
  
• Ensure timely submission of both online and offline tenders.
  

2. Documentation & Compliance

• Draft, format, and proofread tender documentation, including company profiles, proposals, and compliance forms.
  
• Ensure all documentation meets legal, organizational, and client specifications.
  
• Maintain an updated library of standard documents: company registrations, certifications, licenses, financial statements, product catalogues, and other statutory documents.
  
• Ensure all tender documents are properly signed, stamped, and compiled as per tender guidelines.
  

3. Coordination & Communication

• Liaise with clients, vendors, and government bodies for clarifications, updates, and follow-ups related to tender processes.
  
• Communicate tender requirements and deadlines to internal stakeholders.
  
• Attend pre-bid meetings, site visits, and clarification sessions when required.
  

4. Reporting & Record-Keeping

• Maintain a tender tracking database with submission timelines, statuses, outcomes, and feedback.
  
• Prepare regular reports on tender performance and submission success rates.
  
• Archive submitted tenders and ensure proper documentation control per company policies.
  

5. Process Improvement

• Review past bids and incorporate feedback to improve proposal quality.
  
• Recommend improvements in documentation templates, formats, and processes.
  
• Stay updated on tendering regulations, industry standards, and compliance requirements.
  

Required Skills & Qualifications

Education

• Bachelors degree in Business Administration, Commerce, Management, Engineering, or related field.
  

Skills

• Strong knowledge of tender procedures and documentation processes.
  
• Excellent written and verbal communication skills.
  
• High attention to detail and accuracy.
  
• Strong organizational and time-management skills.
  
• Ability to work under pressure and meet tight deadlines.
  
• Proficiency in MS Office (Word, Excel, PowerPoint), PDF editors, and online tender portals.
  
• Familiarity with government e-procurement systems (e.g., GeM, e-tender portals) is a plus.
  

Experience

• 2-7years experience in tendering, documentation, bids & proposals, or similar roles.