Tendering Executive

Job Title: Pre-Tender Executive
(Designation may vary as Senior Executive or Assistant Manager based on experience)Department: Tender ManagementLocation: Head Office, ChennaiExperience Required: 2-5 years in tender management or a related fieldIndustry: ConstructionEmployment Type: Full-timeKey ResponsibilitiesAssist in identifying relevant tenders through newspapers and tender-related websites.Prepare and compile pre-qualification documents for eligible tenders.Upload tender documents to designated online platforms as required.Manage both online and physical tender submissions for public and private sectorprojects across Tamil Nadu, other Indian states, and international locations.Track submission statuses and confirm receipt with tendering authorities.Follow up with clients or tendering authorities to confirm submission status andaddress any queries or clarifications during the evaluation process.Process online payments for tender fees.Handle all banking tasks associated with tender submissions.Manage the refund and reimbursement processes for Earnest Money Deposits (EMD)and Performance Security for tendered projects.Maintain official communication through letters and emails with clients, tenderingauthorities, and internal teams.Gather and compile necessary data from various internal departments, such as:

• EPF & ESI challans
• GST acknowledgments
• Method of Procedure (from Quantity Surveying team)
• Quality Control Plans (from QC team)
• Project schedules (from Planning team)
• Financial data (from Accounts team)
  

Maintain detailed records and archives of all tender documents, agreements, andrelated correspondence for easy retrieval.Update and maintain agreements and official letters related to ongoing projects.Regularly update activity reports, including progress on Memo of Payments (MOP),EMD refunds, Extensions of Time (EOT), and other relevant actions.Ensure that both successful and unsuccessful tenders are properly documented andarchived for future reference.Perform any other duties as assigned by the Manager or Management based onbusiness requirements.

Qualifications

Bachelor's degree in Business Administration, Commerce, Engineering, or a relatedfield is required.Certifications in tender management or procurement (such as CPPB or CPCM) will beconsidered an advantage.

Skills Required

Strong organizational and multitasking abilities.Proficiency in MS Office applications (Excel, Word), Google Sheets, online tenderingplatforms, and document management systems.Excellent written and verbal communication skills to liaise effectively with clients andinternal teams.Attention to detail and accuracy in handling documentation and financial processes.Basic understanding of banking procedures and financial transactions related totenders.

Additional Requirements

Willingness to travel, if required, based on business needs.