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Description
Job Summary: We are seeking a highly organized and detail oriented Executive Administrator to provide comprehensive administrative support to our executive team. This role requires a proactive individual with excellent communication and interpersonal skills, capable of managing multiple priorities simultaneously in a fast paced environment. The successful candidate will be responsible for managing executive calendars, coordinating meetings, overseeing employee and contingent worker onboarding, handling travel and expense management, and arranging team events. Responsibilities: Calendar Management: Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements, ensuring optimal time management and minimizing conflicts. Proactively manage meeting logistics, including sending invitations, preparing agendas, and coordinating materials. Onboarding: Support the onboarding process for new employees and contingent workers, ensuring a smooth and efficient transition. This includes coordinating paperwork, setting up accounts, and providing necessary information and resources. Travel and Expense Management: Arrange and manage all aspects of executive travel, including booking flights, accommodations, and transportation. Process and reconcile travel and expense reports, ensuring compliance with company policies. Team Events: Plan and coordinate team events, including off sites, social gatherings, and team building activities. Manage bookings, catering, and logistics for these events. Communication: Maintain effective communication with internal and external stakeholders, responding to inquiries promptly and professionally. Administrative Support: Provide general administrative support, including managing correspondence, preparing presentations, and maintaining organized files and records. Project Support: Assist with various projects as needed, providing administrative support and coordination. Qualifications: Bachelors degree or equivalent experience. Minimum of 8 years of experience as an Executive Administrator or in a similar role. Proven ability to manage multiple priorities and meet deadlines in a fast paced environment. Excellent organizational, time management, and communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with travel booking and expense management systems (specify if any are required). Strong interpersonal skills and ability to build rapport with colleagues at all levels. Discretion and ability to handle confidential information. ABOUT GOLDMAN SACHS We believe who you are makes you better at what you do. Were committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers. We re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https: / / www.goldmansachs.com / careers / footer / disability statement.html The Goldman Sachs Group, Inc., 2025. All rights reserved. Goldman Sachs is an equal employment/affirmative action employer Female / Minority / Disability / Veteran / Sexual Orientation/Gender Identity Goldman Sachs is an equal employment/affirmative action employer. ",
