Supply Chain Executive

Job summary

Responsibility to finalize ARC/ Strategic Long term/Short Term Contracts of Various Group Services of Tanla (IT, HR, Admin etc) Including Vendor Performance Management and also take care of Capex & Opex Procurement related to IT & Networks like Servers, Laptops, Software, Licenses etc.

Strategic Sourcing

Select bidding process (limited tender, open tender, conventional, any specific strategy etc.), prepare vendor selection approach and vendor evaluation criteria depending on the nature of the category

Execute preparation of the request for information (RFI) document for bidder evaluation using the RFI template

Identify potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)

Evaluate vendors and shortlist them for sending Request for Proposal (RFP)

Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted

bidders [covering commercial, Occupational Health and Environmental Services (OHES)]

Organize and plan a pre-bid meeting based on the queries and communication requirements from vendors

Prepare commercial estimate by identifying elements for indirect costs, overhead,

profit margins and contingency, if any, using standardized estimation templates

Evaluate technical and commercial proposals from bidders:

Technical bid evaluation: Arrange clarification meetings with bidders

Commercial evaluation: Evaluate Prices, taxes, along with all terms and conditions and examine deviations

Conduct fact-based negotiations with shortlisted bidders.

Contract Preparation and Order Placement

Execute the preparation of contract document as per stated protocols & standard templates

Ensure the set-up of approved contract record within the ERP system and is share with the vendor as well as with all relevant stakeholders

Procurement through Rate Contracts:

Execute the preparation, review and issue of rate contracts based on approved NFA

Execute the preparation of Purchase Order (PO) procurement under

valid rate contract

Associated Procurement Activities:

Post Order Management

Execute the preparation of Billing Breakup and get it uploaded in ERP/Excel, if applicable

Facilitate the resolution and re-allocation of queries raised by vendors or from other internalstakeholders, during expediting the delivery

Supervise the preparation of change order or making amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. as required

Ensure closure of contracts and take necessary actions

Quality Assurance

Evaluate and report on quality of materials procured vis--vis defined standards; Take corrective action as deemed necessary

Supplier Management:

Supplier/ Vendor Performance Management

In case of satisfactory performance, communicate performance feedback to vendors highlighting improvement opportunities on individual parameters

In case of unacceptable performance, communicate performance to vendor & plan discussion to identify actions required for performance improvement

Supplier/ Vendor Engagement

Establish strategic partnerships with suppliers which will benefit Tanla from a long-term perspective and effectively leverage them for value additions to business

Behaviour Skills

Must be Self Starter, Agile, Proactive & have balanced approach in all actions, should exhibit strong ethical behavior in all actions. Excellent communication Skills and Good at managing team and has good English proficiency.

Benchmarking & Value Engineering skills for Cost Optimization.