Stores Officer

1. Inventory Management

• Maintain accurate records of all incoming and outgoing materials.

• Conduct regular physical stock verification and reconcile with system records.

• Monitor stock levels and reorder materials to avoid shortages or overstocking.

• Implement FIFO (First-In-First-Out) and other inventory control methods.

• Maintain safety stock as per production requirements.

2. Material Handling & Storage

• Ensure proper identification, labeling, and storage of materials as per type and specification.

• Supervise loading, unloading, and storage activities to minimize damage and wastage.

• Maintain cleanliness and organization in the store area.

• Ensure compliance with safety and material handling guidelines.

3. Documentation & Record Keeping

• Maintain GRN (Goods Received Note), MRN (Material Requisition Note), issue slips, and return notes.

• Update stock ledgers and ERP/software systems (SAP, Tally, etc.) regularly.

• Generate daily, weekly, and monthly inventory reports.

• Coordinate with purchase, production, and quality departments for stock updates.

4. Coordination & Communication

• Coordinate with the procurement team for timely replenishment of materials.

• Work closely with the production team to ensure uninterrupted supply of required items.

• Liaise with vendors for material returns, replacements, or discrepancies.

5. Audits & Compliance

• Support internal and external audits related to inventory.

• Ensure compliance with company policies, ISO standards, and statutory requirements.

• Identify and report obsolete, slow-moving, or damaged items for proper disposal.