Store Executive

Job Title: Store Executive

Department: Stores & Inventory Management Location: Location of Depot or Store Reporting To: Store Manager / Store In-Charge Employment Type: Full-Time, Shift-Based

Job Purpose:

To ensure the smooth and efficient operation of the store by managing the receipt, issuance, documentation, and upkeep of inventory, tools, and materials necessary for bus maintenance and operations.

Key Responsibilities:

1. Inventory Control:

• Responsible for the safekeeping and accurate accounting of all materials and spare parts available in the store.
• Maintain cleanliness and proper organization of the store at all times.

2. Material Handling:

• Issue material to the maintenance team as per approved requisitions or job card requirements.
• Collect old/used/damaged parts from mechanics when issuing new material to ensure accountability.
• Write part numbers clearly on each item received from vendors for easy identification.
• Store defective warranty/guarantee material separately for follow-up with vendors.

3. Documentation & Reporting:

• Prepare and maintain job cards for all materials issued.
• Prepare daily shift-wise store reports (material issued, received, returned).
• Ensure invoices are closed in the software system accurately after material receipt verification.
• Report any material discrepancies immediately to the Store Manager.
• Share clear photos of received materials in the official WhatsApp group for transparency and record.

4. Material Receipt & Inspection:

• Receive new materials strictly as per the vendor invoice and Purchase Order (PO).
• Check quantity, quality, and part numbers against the PO and invoice.
• Inform the Store Manager of any shortage, damage, or mismatch in received items.

5. Tool & Equipment Management:

• Issue tools and machinery to mechanics with proper documentation.
• Ensure tools are returned in good condition after use, report damage/loss immediately.

6. Stock Management:

• Inform the Store Manager about fast-moving and low-stock items to avoid shortages.
• Provide details of any defective assemblies received during the shift.
• Participate actively in the monthly and quarterly stock checking and physical verification processes.

7. Software & Record Maintenance:

• Maintain and update all stock movement records in the inventory management software.
• Ensure real-time entry of all receipts, issues, returns, and stock adjustments.

8. Safety & Compliance:

• Ensure the store is kept safe, clean, and free from any hazardous conditions.
• Follow company policies related to inventory, safety, and asset management.

Required Skills & Competencies:

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• Good understanding of automotive spare parts and tools (especially related to buses).

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• Basic computer knowledge (MS Excel, Inventory Software, WhatsApp).

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• Strong attention to detail and organizational skills.

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• Ability to work in a fast-paced, shift-based environment.

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• Excellent communication and coordination skills.

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• Integrity and accountability in handling company materials and tools.

Qualifications & Experience:

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• Minimum Graduate Pass / Diploma in Mechanical or Automobile Engineering preferred.

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Role & responsibilities

Preferred candidate profile