Store Executive

Job Title:

Department:

Position Summary

The Store Executive is responsible for accurate, real-time recording of all inventory transactions in the ERP system, maintaining optimal stock levels, and ensuring smooth material flow between purchase, stores, production, and other departments. This role requires meticulous attention to detail, ERP proficiency, and adherence to established processes to maintain audit readiness and operational efficiency.

Key Responsibilities

ERP & Documentation

• Create and post Goods Receipt Notes (GRNs) in ERP for all incoming materials.
• Record material issue entries (job-wise and item-wise) before physical dispatch to production or other departments.
• Maintain and update returnable challan records for trial/sample materials, ensuring timely returns and traceability.
• Perform cycle count data entry and reconcile ERP records with physical stock.
• Prepare and archive all audit-related files, including GRNs, issue slips, and challans.

On-Floor Store Operations

• Physically verify received and issued materials for quantity and quality compliance.
• Print and apply barcodes and ensure accurate labeling of stock.
• Assist store helpers in proper tagging, stacking, and organization of materials.
• Coordinate with the Quality Control team for post-inspection material release.

Key Interactions

• Internal:

  Store Supervisor, Planning & Production teams, QC department, Purchase & Accounts teams.

• External:

  Transporters during receiving processes.

Skills & Competencies

Soft Skills:

• Accuracy and attention to detail
• Time management and organizational skills
• Clear communication for internal coordination
• Discipline and adherence to SOPs

Technical Skills:

• ERP data entry (Oracle or equivalent)
• Microsoft Excel for reporting
• Barcode printing and scanning
• GRN and issue slip creation process knowledge
• Cycle count and reconciliation procedures

Education & Experience

• Graduate / Diploma / ITI in a relevant field.
• 13 years of experience in ERP-based store operations (manufacturing preferred).

Physical Demands

• Standing/walking in store area for stock checks.
• Lifting and inspecting smallmedium weight items.
• Visual verification of labels and barcodes.

Key Performance Indicators (KPIs)

• % of GRNs completed within 1 working day of material receipt.
• ERP vs. physical stock accuracy rate.
• Number of entry errors in GRNs or issue slips.
• On-time completion of cycle counts and adjustments.

Major Challenges

• Managing high transaction volume without delays or errors.
• Preventing mismatches between ERP data and physical stock.
• Ensuring traceability of returnable materials.
• Maintaining audit readiness at all times.

Compensation

• Salary: Up to 25,000 CTC per month (based on experience and qualifications).