Sr. Office Administrator

Job Description

Sphera is a leading global provider of enterprise software and services that enables companies to manage and optimize their environmental, health, safety and sustainability. Our mission is to create a safer, more sustainable and productive world. Sphera is a portfolio company of Blackstone, a U.S.-based alternative asset investment company that focuses on private equity, technology and innovation, and more. Blackstone businesses succeed through strong partnerships, a personalized approach and a commitment to exceptional performance with uncompromising integrity. Sphera and Blackstone are leaders in the Environmental, Social and Governance (ESG) space. We are guided by our core values of Customer Centricity, Accountability, Bias to Action, Innovation, and Collaboration. These values help us recruit the right talent to join our rapidly expanding team of around the globe. It is important to us that each and every Spherion is not only eager to challenge themselves and knows how to get work done but is an awesome addition to our company culture. Role Summary: We are looking for a highly organized and detail-oriented Office Administrator to manage daily administrative tasks and ensure smooth office operations. The ideal candidate will be a proactive multitasker with excellent communication skills and a strong sense of responsibility. Role and Responsibilities: Manage front-desk activities including greeting visitors and handling inquiries. Maintain office supplies and coordinate with vendors for replenishment Handle incoming/outgoing mail, emails, and phone calls Schedule and coordinate meetings, appointments, and travel arrangements Maintain digital and physical filing systems and employee records Assist in bookkeeping tasks such as invoice processing, petty cash, and expense tracking. Support HR in onboarding new employees (e.g., documentation, orientation) Ensure cleanliness, safety, and proper functioning of office equipment Help organize company events and meetings as needed Perform general clerical duties and ad hoc administrative tasks Knowledge on Openair will be added advantage Awareness of Local Compliance under Karnataka Industrial Act is must for the role. Must have Employee Transport Allocation Knowledge and route consolidation. Experience and Education: University Degree/Diploma in related field or equivalent experience. 4+ years of hands-on experience in related field Proven experience in IT Office Administrative Role. Demonstrated capability for attention to detail. Excellent oral and written communication skills. Local Language Kannada & Hindi will be added advantage. Key Attributes: Professional and positive approach Diligent with attention to detail. A completer-finisher. Collaborates well. Effective communicator. Team player, with the ability to work across multiple groups. A can do attitude and willingness to go the extra mile when required. Sphera is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.