Senior Manager /Associate Director Administration

Role & responsibilities

Senior Manager /Associate Director Administration

• Administrative Leadership: Provide strategic direction and leadership for all administrative functions, ensuring alignment with organizational goals and objectives.
• Operational Management: Oversee and coordinate various administrative activities, such as office management, facilities, procurement, travel, records management, and other operational processes.
• Budgeting and Resource Allocation: Develop and manage the administrative budget, ensuring efficient use of resources and cost control.
• Policy Development: Develop and implement administrative policies, procedures, and guidelines to streamline operations, ensure compliance, and promote best practices.
• Team Management: Lead and manage the administrative team, including hiring, training, performance management, and fostering a positive work culture.
• Communication and Collaboration: Establish effective communication channels and collaborate with other departments to facilitate smooth coordination and information flow.
• Vendor and Contract Management: Oversee vendor relationships, negotiate contracts, and ensure compliance with service level agreements and legal requirements.
• Risk Management: Identify and mitigate operational risks, implement appropriate controls, and ensure compliance with relevant regulations and policies.
• Technology Integration: Evaluate and implement technology solutions to improve administrative processes and efficiency, such as implementing digital tools and automation.
• Continuous Improvement: Identify opportunities for process optimization, efficiency gains, and cost savings, and lead initiatives to drive continuous improvement within the administrative functions.

Preferred candidate profile

• Education: A bachelor's degree in business administration, management, or a related field is often required. A master's degree may be preferred in some organizations.
• Experience: 15 to 20 years of experience in administrative management or a related field, with a track record of progressively increasing responsibility.
• Leadership Skills: Strong leadership abilities, with the ability to inspire and motivate teams, make strategic decisions, and drive organizational change.
• Communication and Interpersonal Skills: Excellent communication, interpersonal, and negotiation skills, with the ability to collaborate effectively with diverse stakeholders.
• Organizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Problem-Solving and Decision-Making: Strong analytical and problem-solving abilities, with the capacity to make sound decisions in complex situations.
• Knowledge of Regulations: Familiarity with relevant laws, regulations, and compliance requirements related to administrative functions.
• Technology Proficiency: Proficiency in using office productivity software, project management tools, and other relevant technology platforms.
• Ethical Conduct: Demonstrated commitment to ethical conduct, confidentiality, and professional integrity.
• Industry Knowledge: Familiarity with the specific industry, organization, or sector in which the position is based is beneficial.