Senior Landscape Architect/Landscape Architect

Secretarial Duties

• Support daily activities of the Team Leaders and project teams
• Take instructions and respond to emails / letters
• Arrange internal and external meetings, setup virtual meetings via Teams
• Receive guests and arrange meeting rooms, refreshments and presentations
• Handle travel arrangements – flight reservation, hotel accommodation
• Data entry and update of clients’ database / name cards
• Cover the reception counter whenever required
  

Tendering Duties

• Coordination and compilation of bid documents, tender questionnaires and pre-qualifications, preparation of presentation materials, reports, specifications, fee & submission proposals for the project team
• Monitor and track status of projects
• Attend project meetings and take meeting minutes
  

Job Requirement

• Possess a Diploma or equivalent Secretarial qualification
• Minimum 5 years of experience in similar capacity
• Previous experience in supporting engineering project teams & tender submissions is preferred
• Possess excellent interpersonal and communication skills
• Good initiative, well organized, meticulous and able to work independently
• Proficient in MS Office Tools (Word, Excel, Power Point, Outlook)
• Ability to start work immediately or within short notice is highly advantageous