Senior Executive – OFR Field Operations

JOB SUMMARY

As an integral part of Ocean Freight Field Operations, this role involves liaising with Shipping lines and customs authorities to facilitate the timely arrival and departure of cargo, supporting import and export operations at DGF's Satellite locations. The incumbent will play a crucial role in maintaining high standards of service delivery, fostering relationships with stakeholders, and contributing to the overall success of the ocean freight operations team.

KEY RESPONSIBILITIES

Operational Excellence:

• Ensure cost-effective, high-quality import/export ocean freight operations at satellite locations.
• Procure and manage cargo capacity cost-effectively, overseeing all port operations.
• Ensure operational compliance and error-free documentation.
• Coordinate all physical handling activities at CFS, adhering to regulations and internal procedures in line with the Quality & Environment Management Systems.
• Align processes to deliver as per customer requirements.
• Provide guidelines to CFS to ensure handling operations are consistent with the group's business strategy.
• Vendor management and Timeliness throu gh CW1.
• Monitor quality and adherence to standards, responsible for continuous improvement and optimization of product means.
• Monitor and control costs, implementing cost improvement levers.
• Develop a high-performance service culture within the CFS.
• Drive implementation of key initiatives.
• Coordinate with transporters for timely placement/delivery of containers to avoid detention/storage costs.
• Monitor/handle hub movements for ICD as per the defined schedule.
• Ensure timely filing of SMTP with customs for hinterland shipments.
• Arrange containers required for hub stuffing and ensure proper stuffing is done.
• Maintain stuffing/destuffing photographs.
• Stay updated on regulatory changes with Customs/CFS.
• Manage CFS vendor payment processes.
• Taking complete responsibility for independently managing customer accounts, guided by both supervisor and manager, following the one file, one operator approach.

Stakeholder Management

• Increase customer satisfaction with best-in-class services.
• Interface with the sales team.

COMPETENCIES

Functional Competencies

• Product Knowledge: Thorough knowledge of the entire operational flow from booking to documentation and customs clearance, ensuring efficient and timely movement.
• Customer Service: Strong customer service skills to address inquiries, provide updates, and resolve issues related to shipments.
• Technology Proficiency: Implementing CW1 and other tools for optimizing operations.
• Customs Regulations Acumen: Understanding of customs procedures, tariff and international trade laws for industry regulations and standards.
• Cargo Handling Expertise: Manage cargo handling processes, including loading, and unloading.

Behavioural Competencies

• Agility: Ability to adapt quickly to changing operational needs and environments.
• Continuous Learning: Willingness to learn and improve skills to enhance performance.
• Attention to Detail: Consistently maintaining accuracy and precision in tasks and documentation.
• Quality Orientation: Commitment to delivering high-quality results and services.
• Initiative: Taking proactive steps to improve processes or address issues without waiting for direction.