Senior Executive / Assistant Manager - People & Culture

1. Context

To ensure smooth execution of People Operations processes at Arpan, aligning with the organisation's culture and values. Your key responsibilities will include:

• Supporting employees through their journey at Arpan.
• Managing onboarding, recruitment, performance management, goal setting, and engagement activities.
• Ensuring compliance with all HR processes and policies.
• Acting as a custodian for people-related initiatives, ensuring employees are supported, motivated, and secure in their roles.

2. Organogram

Manager - People & Culture, Administration

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Senior Executive / Assistant Manager - People & Culture

3. Key Objectives of the Job

To actively support and contribute to the smooth execution of all People & Culture activities at Arpan, ensuring seamless processes and positive employee experiences

4. Major Deliverables

Major responsibilities:

1. Recruitment & Induction

• Execute the end-to-end recruitment process in alignment with timelines shared by the manager, ensuring timely closure of vacancies.
• Prepare and issue offer letters, probation contracts, and maintain updated and accurate employee records in HR systems.
• Coordinate and ensure smooth onboarding of new hires by managing joining formalities, scheduling inductions, and providing initial guidance.
• Support the manager in monitoring attrition data and facilitate timely execution of exit processes including interviews, documentation, and full & final settlements.

2. Payroll & Attendance, Leave Register

• Collect, validate, and share attendance, leave, and time management data within defined timelines for accurate payroll processing.
• Coordinate with Finance for salary disbursement, reconciliation, and resolution of discrepancies, ensuring all timelines are met.
• Track statutory deductions, deposits, and provisions, and share periodic compliance reports with the manager.
• Prepare and maintain audit-ready payroll documentation as per process requirements.

3. HR Operations, MIS & Reporting

• Implement and follow HR policies and processes, ensuring adherence across teams and escalating deviations to the manager.
• Support managers and employees in resolving day-to-day HR queries and escalate complex issues for timely resolution.
• Assist in driving performance management activities by tracking timelines, collating data, and preparing reports for manager review.
• Coordinate training, learning, and development initiatives, ensuring attendance tracking, feedback collection, and reporting.
• Support HRMS automation activities through data preparation, UAT (testing), and adoption follow-ups.

4. HR Compliance & Documentation

• Prepare and maintain compliance documentation, checklists, and reports, and share them with the manager for review.
• Coordinate with compliance partners and Finance to ensure timely completion of statutory submissions.
• Track adherence to internal policies across departments and escalate non-compliance.
• Maintain audit readiness by ensuring all HR files, reports, and records are updated and easily retrievable.

5. Job Challenge

Deliverables are expected within agreed timelines, with proactive actions taken at every step using available resources. We encourage agility and adaptability to thrive in a dynamic work culture.

6. Specialized job competencies

• Multi-tasking skills & ability to handle pressure.
• Interpersonal Skills
• Communication Skills - Verbal & Written
• Team Player
• Attention to detail

7. Educational Qualification

Graduate / Post Graduate with a specialization in HR preferred

8. Desired Experience

Should have at least 4-6 years of HR experience (HR generalist experience preferred).

9. Other desired attributes

• Strong MS Office skills Advance Excel, PowerPoint, Google Docs.
• Hands-on experience with HRMS (Digital HRMS preferred).
• Good understanding of HR compliance requirements.
• Excellent written, verbal, and relationship-building skills.

10. Location

Goregaon East, Mumbai