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AstraZeneca India Pvt. Ltd
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Senior Executive Assistant and Admin Executive

Senior Executive Assistant and Admin Executive

Name: Jobpe
Address: T-Hub, Plot No 1/C, Sy No 83/1, Raidurgam panmaktha, Knowledge City Rd, Hyderabad, Telangana, 500081, IN
Telephone: +91-83339-09630
Price range: Free

AstraZeneca India Pvt. Ltd

8 - 13 years

25 - 35 Lacs

Bengaluru

Posted:1 month ago| Platform:

Apply

Skills Required

Procurement Administration Forex SAP Event management Pharma Office administration Healthcare Facility management Recruitment

Work Mode

Work from Office

Job Type

Full Time

Job Description

Job Title: Senior Executive Assistant and Admin Executive

Career Level - D

Introduction to role:

Are you ready to take on a pivotal role supporting senior leadership? As a Senior Executive Assistant and Admin Executive, youll be the backbone of our executive operations, ensuring seamless day-to-day activities. Youll handle confidential tasks, create impactful business presentations, and even organize high-profile conferences. Your expertise will be crucial in managing executive schedules, coordinating meetings, and supervising other assistants. Are you prepared to make a difference?

Accountabilities:

Executive Assistant:

Provide administrative support for senior leaders.
Ensure smooth day-to-day operations, managing executive schedules, coordinating high-level meetings, and overseeing administrative functions.
Work with global collaborators, EAs to manage time and calendar effectively.
Prepare and edit correspondence, reports, presentations, and other documents.
Act as the point of contact between executives and internal/external collaborators.
Handle confidential information with discretion and professionalism.
Compose contract letters, publications, proposals, agendas, executive summary reports, and minutes of meetings.
Arrange complex and detailed travel plans and agendas; flights and hotel bookings, online visa applications, personal forms submissions, compiling documents for travel-related meetings.
Make presentation slides (MS PowerPoint) and Excel sheet reports in high volume.
Book, arrange, and conduct telephone and video conferencing using the appropriate systems.
Organize seminars/events activities.
Use calendar invites - internal and external, providing proactive updates and actions.
Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Partner s ability to effectively optimize his time and energy.
Prepare travel and expense reports including Forex reconciliations, travel documents, visa, etc.
Draft internal communications and assist in preparing executive briefings.

Admin Executive:

Oversee office administration, including vendor management, facility coordination, and procurement of office supplies.
Supervise the overall performance of the Travel Agency, monitoring calls/email/chat transactions daily.
Understand business aspects of Travel Technology (computer reservations systems, GDS systems and e-travel) and basic general facility management.
Prepare and process all travel and visa-related documents to enable employees business travel.
Coordinate business requirements such as event requirements, logistic arrangements, budgets etc.
Ensure the accuracy of invoices before proceeding with payment to vendors.
Ensure that the travel process aligns with company policies and standards.
Generate reports and analyze data regarding overall performance on a weekly/monthly basis, along with action plans for improvement.
Provide suggestions regarding process improvements and increasing customer satisfaction levels.
Ensure that targets regarding overall quality and employees satisfaction levels are met and exceeded.

Essential Skills/Experience:

Bachelor s degree is must; degree in Business Administration or master s degree is a plus.
Experience working in a regulated industry (pharma, biotech, healthcare). Demonstrable experience as an Executive Assistant and delivering results as measured against established critical metrics.
Applicants with a minimum 8 years of mandatory work experience in the Executive Assistant, Visitor Management, Travel desk, Event management, Accommodation, transport operations etc.
Expertise knowledge in Outlook calendar management
Good in written and verbal communication
Ability to work independently and handle pressure in a dynamic environment.
Strong interpersonal skills and a proactive approach.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of collaboration tools like MS Teams, Zoom, or Slack is a plus.
Proficiency in Concur Travel & Expense; Knowledge of SAP and Coupa is a plus.

Desirable Skills/Experience:

At AstraZeneca, youll be part of a dynamic environment where innovation thrives. Our work directly impacts patients by transforming our ability to develop life-changing medicines. We empower our teams with brand new technology platforms to inspire change across the industry. With a focus on data-led solutions and digital transformation, youll be joining us at a crucial stage of our journey. Here you can innovate freely while contributing to something far bigger.

Ready to make an impact? Apply now to join our team!

30-Jun-2025

03-Jul-2025

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Senior Executive Assistant and Admin Executive