Senior Analyst - Abstractions

Job Description

What this job involves: As a Senior Analyst - Abstractions, you will be responsible for: Independent Abstraction Services: Working autonomously to abstract critical and key information from leases and other contract documentation into various lease database systems. Documentation & Coordination: Liaising with internal parties to obtain appropriate lease documentation and collaborating closely with other Lease Administration teams to ensure timely and accurate workload completion, escalating issues as needed. Quality Assurance: Performing cross-checks and verification of abstracts and system data, reviewing system reports for accuracy and completeness, and ensuring thorough lease document matching and review. Data Management: Accurately recording lease document information into the Master Document Control Log/Document Trackers. Stakeholder Collaboration: Working closely with internal stakeholders to resolve document and abstraction-related queries. Financial Review & Reporting: Reviewing landlord invoices for adherence to lease requirements and preparing area, cost-schedule, and events variance reports for validation projects. Process Adherence: Ensuring processes and procedures are maintained to comply with all internal and external compliance policies. Mentorship & Training: Documenting business processes, training, and mentoring new team members, and auditing work performed by junior colleagues. Team Collaboration: Consistently displaying teamwork within a large team environment and upholding JLL values. You need to have: Experience: University Graduate with at least 3 years of proven experience in Lease Abstraction, preferably with exposure to Real Estate Commercial Lease Abstractions. Experience using a property management/lease administration system is a plus. Technical Proficiency: Sound computer skills, including strong proficiency in Microsoft Office (MS Excel, Outlook). Project Management Skills: Strong ability to manage tasks and projects effectively. Communication Skills: Excellent verbal and written communication skills to articulate complex information clearly. Organizational & Interpersonal Skills: Strong organizational abilities with keen attention to detail and excellent interpersonal skills to foster effective collaboration. Data Management & Prioritization: Demonstrated ability to maintain and manage accurate data and to prioritize work effectively within tight operational deadlines. Adaptability & Problem-Solving: Readiness to embrace change, receptivity to new ideas, and the ability to provide solutions and strategies for client needs and concerns when required. Ethical Conduct: A high degree of workplace ethics and integrity. Analytical & Comprehension Skills: A strong interest in reading, coupled with excellent comprehension and paraphrasing skills. Self-Motivation & Teamwork: Innovative thinking, the ability to effectively manage oneself and emotions, self-motivated, and a strong team player who can deliver work under minimal supervision and tight deadlines. Accountability: Highly accountable with a strong work ethic.