Senior Accounts Payable Associate

Role & Objective

To get the right candidate /profiles for Accounts Payable Process at an Analyst/ Sr Analyst level (Accountant/Sr Accountant) who makes the fitment for the roles / responsibilities as earmarked below. Getting the right fitment of the candidature for COE AP is vital for the smooth functioning of the AP process from an E2E perspective ensuring alignment of the Organization goals and objectives and delivering the same within the ambit of the defined AP Process, relevant policies, and defined governance. All this with a high benchmark of efficiency and quality in the deliverables.

Roles & Responsibilities.

The candidature should have relevant process experience on all or any of these below mentioned roles within the AP Process.

Billing/Invoice Processing.

• Preferably SAP S4/HANA experience of invoice processing including knowledge of exceptional handling
• Understanding the E2E invoice processing – 3 way match/2 way match..
• Managing Inventory for invoice receipt/ indexing/ invoice hold management/exception process handling for invoices received.
• Processing PO backed invoices using 3-way matching control for Vendor invoices for Global Markets, including managing the GRN Process.
• Ensuring due diligence and audit of invoices received against Checklist of process compliance related to PO, GRN and Organization Polices in place.
• Ensure purchase order process is being followed throughout the organization
• Ensure Approval Authority Matrix is being followed
• Assist with preparing weekly metrics for the procure to pay cycle
• Answer any vendor queries/ Query Management related AP Process
• Verifying vendor Statement of Accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies.

Travel & Entertainment Processing ( T&E)

• Managing expense report processing for employee business travel reimbursements, Corporate Credit Card expense management
• Managing Travel & Expense (T&E) system including Audit Rules as well as administrative and maintenance tasks
• Maintain users in the T&E system, working in collaboration with the corporate credit card program
• Audit of all expense reporting submissions ensuring company policies and procedures are followed while making expense report audit decisions
• Responsible for Internal and External communication regarding travel
• Identify credit card payment delays and alerting users as needed • Internal expert on the usage of the Travel & Expense system functionality.
• Train new employees and conduct ongoing internal training on all the T&E processes and policies
• Serve as the main point of contact for all travel, expense and travel credit card questions
• Partner with appropriate departments and personnel to revise and update travel policy as needed
• Troubleshoot system and user access issues
• Work cross functionally with and support all departments/divisions throughout the organization on travel initiatives
• Experience of Card programs like PCARD, Lodge Cards, Ghost Cards will be an added advantage

Payments Process for AP

• Managing Payments Process for AP with experience of running, Open Bills report, Preliminary Payment registers in the AP ERP
• Doing final audit/ control review from Payments
• Process outgoing payments in compliance with financial policies and procedures
• Ensuring proper AP Forecasting process, working in liaison with Treasury for proper Working Capital Management
• Experience of setting up H2H payment in AP process, working closely with Treasury & Project teams.
• Managing Discounts on Payments process
• Ensuring recording of the payment in the books of accounts
• AP Aging review
• Reconciling Vendor Debit Balances/ Payment Summary/ SOA’s and managing other controls to ensure completion of the AP payment till the recording in AP sub ledgers
• Experience of batch processing for different Geographical locations will be an added advantage

Quality Control & Month End

• Experience of handling AP Quality Check/ Quality Audits including standard Operating procedures usedto mitigate the risk of human error, prevent fraud, reduce improper payments, and ensure regulatorycompliance.
• Experience of AP reconciliations as an internal control measure
• Experience of SOX compliance/ Audit will be an advantage.
• Ensureall transactions are accounted for, business balances are adjusted and finalized (or the books “closed”), and then reports are created that reflect how the business performed during that month.
• Preparing general ledger, subsidiary ledger account reconciliations and conducting research and analysis
• Experience in handling month end AP Accruals.
• Managing AP KPI’s/ Dashboard and MIS

General Skill Sets/Soft Skills

• Excellent Verbal and written communication skills.
• Being proactive and identifying areas of opportunity, and making recommendations to management in regards to improving customer service and streamlining the process
• Develop strong relationships with both internal and external customers and Stakeholders
• Ability to manage high volume of interactions with employees and vendors
• Ability to adapt to rapidly changing priorities and manage deadlines and deliverables.
• Good Accounting acumen
• Good in MS Office suites – specially Excel and PowerPoint

ERP Knowledge (Preferrable)

• Working knowledge in SAP S4/HANA is preferred

  sponsibilities

Preferred candidate profile