Secretary

Job Summary:

We are seeking a professional and trustworthy Secretary to directly assist the Managing Director (MD) in managing confidential documentation and sensitive communications. This role is based at our Kundli manufacturing unit and requires someone with excellent communication skills, a strong sense of discretion, and the ability to handle high-level documentation with accuracy and integrity.

Key Responsibilities:

• Handle, organize, and safeguard all confidential and sensitive documents related to the Managing Director.
• Prepare, review, and maintain important files such as legal papers, contracts, board documents, financial summaries, and strategic reports.
• Draft and manage official correspondence, letters, and emails on behalf of the MD.
• Maintain a well-organized filing system (physical and digital) for high-level and confidential records.
• Ensure timely retrieval of documents and maintain proper version control and confidentiality protocols.
• Coordinate with departments and external stakeholders only when needed to relay or collect critical information for the MD.
• Track and follow up on important communications or action points shared by the MD.
• Manage the MD’s calendar only with respect to high-level meetings and documentation reviews.
• Act as a trusted gatekeeper for all documentation and communication reaching the MD.
• Ensure complete discretion, confidentiality, and professional integrity at all times.
• Strong interpersonal presence — must be confident and know how to get work done through others with tact and authority.

Requirements:

• • Graduate in any discipline (B.Com preferred).
• Minimum 6+ years of experience in a similar secretarial role, supporting senior leadership.
• Proven experience in handling highly confidential documentation and executive-level correspondence.
• Excellent verbal and written communication skills in English and Hindi.
• High attention to detail, organizational skills, and professionalism.
• Strong working knowledge of MS Office (Word, Excel, Outlook) and basic digital file management.
• Must be comfortable working in a manufacturing unit environment and coordinating within such a setup.

Preferred Qualities:

• Experience working with CXOs, Directors, or Business Owners.
• Ability to maintain a calm and composed demeanor under pressure.

Strong ethical standards, loyalty, and sense of responsibility.

Job Type: Full-time

Pay: ₹35,000.00 - ₹45,000.00 per month

Benefits:

• Provident Fund

Application Question(s):

• Please describe your experience working as a secretary or in a similar role supporting senior management. How many years have you worked in such positions?
• Have you handled confidential documents like contracts, legal papers, or reports? Please give examples of the types of sensitive documents you've managed.
• This role is based in a manufacturing unit in Kundli. Are you comfortable working in such an environment? Tell us about any past experience in a similar setting.
• The role requires fluency in Hindi and English. How comfortable are you in reading, writing, and speaking both languages?
• Why do you think you are a good fit for a Secretary role supporting a Managing Director in a manufacturing environment?
• What is your current notice period, and when would you be available to join if selected?

Education:

• Bachelor's (Required)

Language:

• English (Required)

Work Location: In person