School Administration Manager

Role & responsibilities

I. General Office Administration and Communication

• Reception and First Point of Contact:

  Greeting and assisting visitors, students, parents, and community members in person and over the phone.

• Correspondence Management:

  Managing incoming and outgoing mail, emails, and general school correspondence.

• Record Keeping:

  Maintaining and updating various school records, both paper and electronic (e.g., student files, staff files, system databases like SIMS).

• Office Systems:

  Operating and maintaining office equipment (photocopiers, fax machines, computers) and managing office supplies inventory.

• Administrative Support:

  Providing word processing, drafting, and formatting of letters, reports, newsletters, and other internal/external publications for the school leadership and staff.

II. Student and Staff Support

• Student Enrolment and Records:

  Processing student enrolments, withdrawals, and maintaining accurate, confidential student data (including attendance records).

• Welfare and First Aid:

  Providing care and support for sick or distressed students, administering basic first aid and medication as required (often requiring a current first aid certificate).

• Communication with Parents:

  Assisting with communication between the school and parents regarding attendance, events, and general inquiries.

• Staff Support:

  Providing administrative support to teachers and other school staff, which can include preparing learning materials, arranging meetings, and assisting with timesheets for casual staff.

III. Financial and Procurement Duties

• Financial Records:

  Maintaining basic financial records, including processing invoices, handling petty cash, and assisting with day-to-day banking and bookkeeping.

• Purchasing and Inventory:

  Ordering, receiving, dispatching, and stocktaking of materials, goods, and consumables (office, classroom, and general supplies).

• Quotation:

  Arranging and obtaining quotes for purchases, maintenance, and disposal of school equipment.

IV. School Operations and Compliance

• Logistics and Events:

  Assisting with the organisation and administration of school events, excursions, meetings, and venue bookings.

• Policy Compliance:

  Ensuring administrative processes and record-keeping comply with school policies, legal requirements, and educational regulations.

• Data Reporting:

  Submitting required educational and operational data to relevant authorities.

Preferred candidate profile

Key Skills and Qualifications

• Skills:

• Excellent written and oral communication skills.
  
• Strong organizational and time management abilities, including the capacity to prioritise and multitask.
  
• High proficiency in IT, especially Microsoft Office (Word, Excel, Outlook) and a willingness to learn specialised school management software (e.g., SIMS).
  
• Attention to detail and accuracy, particularly with data and financial records.
  
• Customer service orientation and the ability to interact positively with diverse stakeholders (students, parents, staff).
• Ability to maintain confidentiality and use discretion.

  hr.renukagogeneni@narayanagroup.com

  / whatsapp 8179895176