Sales & Office Coordinator

We are looking for a responsible and detail-oriented Office Coordinator (Sales Support) to support our sales and operations team. The role involves quotation preparation, sales email handling, order processing, basic coordination with Atlas Copco, and maintaining internal sales and logistics records.

This is an office-based role ideal for someone who is organised, reliable, and comfortable working with emails, Excel, and routine coordination tasks.

Key Responsibilities:

Sales & Quotation Support

• Preparing and sending sales quotations as per inputs from the sales team
• Following up internally for approvals, pricing, and documentation
• Maintaining a quotation tracker (sent / pending / converted)

Sales Email Handling

• Managing the official sales email ID
• Responding to routine customer enquiries
• Forwarding technical or commercial queries to the concerned team members
• Ensuring timely replies and proper email documentation

Order Processing & Coordination

• Placing orders to Atlas Copco based on confirmed customer orders
• Tracking order status (ordered / dispatched / delivered)
• Coordinating with logistics teams and internal staff

Sales & Machine Tracking

• Maintaining records of:
• Machines sold
• Machines ordered
• Machines delivered
• Pending orders
• Keeping data updated in Excel / internal trackers

Logistics & Invoice Handling

• Handling MRC (road freight) invoices
• Verifying freight bills against dispatch details
• Coordinating with accounts team for invoice processing and filing

Documentation & Office Support

• Maintaining proper digital records of:
• Quotations
• Purchase orders
• Delivery documents
• Invoices
• Supporting the sales and service team with basic office coordination tasks

Required Skills & Qualifications:

• Any graduate / diploma (Commerce, Business, Arts, Engineering – all acceptable)
• Basic knowledge of MS Excel, Email (Outlook/Gmail)
• Ability to use Tally
• Good organisational and follow-up skills
• Comfortable handling routine office and coordination work
• Ability to communicate clearly (English required; Tamil preferred)

Experience:

• 0–3 years experience in office administration / sales support / coordination roles
• Freshers with good computer skills and willingness to learn are welcome

Job Types: Full-time, Permanent

Pay: ₹13,000.00 - ₹18,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Application Question(s):

• Do you have experience in Tally?
• Do you have experience in MS Excel, MS Word and Outlook?

Location:

• Coimbatore, Tamil Nadu (Required)

Work Location: In person