Safety & Admin Executive

Job Description

Purpose - Why does this role exist To oversee and ensure adherence to all safety protocols and administrative procedures across the site/organization, while managing systems like SAP and MySetu, handling MIS reports, and driving coordination across departments to support a safe and compliant workplace Organization Chart (attach Organization Chart as Annexure)Position reports to: Associate Vice President - Safety Positions reporting: Nil Key Responsibility AreasSafety Management (EHS) 50% Implement and monitor compliance with occupational health and safety regulations. Conduct regular site safety inspections, risk assessments, and audits. Coordinate with various departments to ensure all employees and contractors follow EHS protocols. Maintain and update safety documents and records in MySetu. Investigate incidents/accidents, prepare reports, and suggest corrective actions. Conduct safety training, fire drills, and awareness sessions for employees and contract staff. Ensure proper use and availability of PPEs, signage, and emergency equipment. Liaise with local authorities and ensure compliance with statutory norms (e.g., Fire NOC, environmental clearances). Administration & Coordination 30% Manage administrative support activities such as office management, housekeeping, security, and facilities. Coordinate vendor management for admin-related services (transport, catering, security, etc.). Facilitate internal coordination between departments for smooth operations. Monitor facility upkeep, utilities management, and ensure infrastructure availability. Ensure compliance with labor and contractor regulations related to admin and safety. Systems & Reporting 20% Maintain safety-related data and documentation using MySetu and generate periodic reports. Use SAP for purchase requisitions, service entries, inventory monitoring for safety/admin materials. Prepare and circulate daily/weekly/monthly MIS reports related to safety KPIs, compliance, training status, and admin metrics. Track and update documentation for audits (internal/external) and management reviews. Key Performance Indicators Timely closure of safety incidents with root cause analysis and corrective action. 100% compliance in statutory safety audits and zero non-conformities. On-time generation and submission of safety and admin MIS reports. SAP data accuracy and timely transaction updates (PR, GRN, etc.). Completion of scheduled safety drills, toolbox talks, and training sessions. Vendor coordination effectiveness and cost optimization in admin functions. Educational Background and Work Experience Education: Graduate in any discipline (preferably B.Sc./B.Tech). Diploma/Certification in Industrial Safety (mandatory). Experience: More than five years of experience in safety and administration functions in a manufacturing/plant environment. Hands-on experience with SAP (MM or PM modules preferred), MySetu EHS tool, and MIS preparation. Competencies Good understanding of safety regulations (Factories Act, OSHA, etc.). Strong coordination, communication, and interpersonal skills. Proficient in MS Office (Excel, Word, PowerPoint). Ability to multitask and manage priorities under pressure