Required Executive Assistant - CEO | Andheri MIDC

Job Summary:

Exponents Insta USA Inc. is seeking a highly organized, proactive, and exceptionally skilled Executive Assistant to provide comprehensive support to our CEO. This pivotal role requires a professional who can seamlessly manage the CEO's day-to-day activities, ensuring efficiency and effectiveness across all operations. Given our presence in both India and the US, strong cross-cultural communication skills are paramount.

Key Responsibilities:

· Calendar and Schedule Management: Manage and optimize the CEO's calendar, including scheduling appointments, meetings, and travel arrangements (domestic and international), and proactively identifying and resolving scheduling conflicts.

· Meeting Support: Prepare meeting agendas, gather necessary materials, take accurate and concise Minutes of Meetings (MOMs), and ensure timely distribution. Schedule follow-up meetings and track action items to completion.

· Communication Hub: Act as a primary point of contact for internal and external stakeholders, screening and prioritizing communications (emails, calls), drafting correspondence, and ensuring timely responses.

· Departmental Coordination: Facilitate smooth communication and coordination between the CEO and various departments, ensuring information flows efficiently and objectives are aligned.

· Project Support: Provide administrative support for various projects, helping to track progress, deadlines, and deliverables of critical strategic project.

· Information Management & Tech support: Organize and maintain digital and physical files, ensuring easy retrieval of critical documents and information & manage administrative responsibilities related to software tools, including account setup, access management, and basic technical troubleshooting to support smooth business operations.

· Ad-hoc Administrative Tasks: Handle a wide range of administrative and executive support-related tasks as they arise, demonstrating flexibility and a proactive approach.

· Office Liaison: Act as a liaison with office management for the CEO's office needs, ensuring a smooth and productive work environment

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Communications, or related field; MBA is a plus.

• Excellent written and verbal communication skills in English, with experience collaborating across India and US time zones.

• Proficient in Microsoft Office Suite and calendar management tools.

• Strong organizational and multitasking abilities in fast-paced settings.

• Professional demeanor with strong interpersonal skills and the ability to work across all levels.

• High level of discretion in handling confidential information.

• Proactive, detail-oriented, and resourceful with strong problem-solving skills.

Required Experience

Minimum of 3-5 years of progressively responsible experience as an Executive Assistant supporting C-level executives, preferably in a fast-paced, global environment.

If interested, share resume to [email protected]

Job Type: Full-time

Pay: ₹1,000,000.00 - ₹1,200,000.00 per year

Benefits:

• Health insurance

Education:

• Bachelor's (Required)

Experience:

• Supporting C - Level Executive: 3 years (Required)
• Stong Business Understanding: 3 years (Required)
• Dealing with US, Europe Clients: 3 years (Required)

Location:

• Andheri East, Mumbai, Maharashtra (Required)

Work Location: In person