Regional Head - Admin

We have a challenging opportunity for the role of Admin. The role requires working with

multiple Senior professionals on managing a complex schedule which typically include a

combination of administrative and managerial functions. We are looking for Regional Head - East.

Role & responsibilities

• Responsible for setup and smooth functioning of office location.
• Ensure proper housekeeping, security, and safety at each office location. Ensure

smooth functioning of all Mechanical, Electrical, Plumbing installations and Civil works pertaining to the facility.

• Governing and supervising maintenance and upkeep of organizational assets like office premises, guesthouses, cafeterias, parking space etc.
• Oversee Reception, Cafeteria and Pantry operations.
• Responsible for timely office maintenance (replacements, repairs, etc.) and upkeep

of equipment, cleaning, housekeeping and maintenance of plumbing & sanitary systems.

• Liaising with building management, contractors, and interior decorators as and

when required for existing set-up, new operations, or movement to new facilities.

• Identifying viable properties for Office Space, Guest Houses etc. and finalizing

lease/rental deeds.

• Negotiating with & finalizing Service Agreements with reliable contractors for

execution of servicing works as per budgeted parameters.

• Handling negotiations and contract management in the form of purchase orders, work orders etc.
• Overseeing the travel desk and related process, policies, and guidelines - hotel
• accommodation, air & train tickets, firm approved cab/taxi booking
• Identifying & developing vendor source for cost effective purchases and reduction in

delivery time. Liaising with external agencies, contractors, and materials department for procurement of materials.

• Assessing of the performance of the vendors based on various criterions such as

percentage for rejections, quality improvement rate, timely delivery, credit terms etc.

• Implementing stringent security network and security measures for the safety of

high-value assets and material. Preparing SOPs (Standard Operating Procedures) for

• Asset Management entailing security, monitoring security services. Recommending

passive & active protection measures.

• Coordinating with insurance agencies for securing protective cover for company

assets.

• Preparing and supervising maintenance of statutory records. Orders and receives

invoices, distributes according to cost centers. Track vendor payments and ensure timely billing for all service partners.

• Generate MIS for operations. Oversee timely issuance of Access Cards &

maintenance of access control systems.

• Store Management- maintenance / issuance of items, stock taking etc.
• Coordinating & organizing various activities like seminars, conferences, team

activities, and recreational activities.

• Other related Areas: Pest Control, Medical Services, Office stationery and Courier

Management