Receptionist/Administrator

We are seeking a professional, detail-oriented, and tech-savvy administrative professional to manage front desk operations and ensure smooth internal coordination across teams and clients. This role is critical to supporting the day-to-day operations of our creative studio and includes both administrative and client-facing responsibilities.

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Key Responsibilities

Administrative & Operational Tasks

• Maintain and regulate attendance records of staff
• Manage and update payment sheets, salary sheets, and petty cash tracking
• Support in project timeline tracking and internal follow-ups with team members
• Handle procurement coordination and vendor communication
• Prepare and dispatch Scope of Work (SOW) documents and quotations to clients
• Organize and maintain filing systems (digital and physical)

Client Coordination & Communication

• Handle client follow-ups via email, phone, and WhatsApp professionally
• Schedule meetings, prepare agendas, and share timely updates
• Act as the first point of contact for incoming inquiries and ensure proper routing

Reception & Office Support

• Manage the front desk (in-person or virtually), welcoming clients and guests
• Ensure smooth day-to-day office functioning, supplies, and cleanliness
• Handle courier dispatch, office calendar, and general correspondence

Support to Management

• Provide admin support to Directors and Project Leads
• Assist in preparing internal reports, invoices, and presentation materials
• Coordinate with finance, HR, and other departments as needed

Required Skills & Qualifications

• 1–3 years of experience in administrative, receptionist, or office coordination roles
• Proficiency in MS Office (Excel, Word, Outlook), Google Workspace, and communication tools (e.g., Zoom, WhatsApp Business)
• Strong written and verbal communication skills in English and Hindi (Marathi is a plus)
• Professional demeanor, multitasking ability, and attention to detail
• Familiarity with architectural or creative agency environments is an advantage

Job Type: Full-time

Pay: ₹10,000.00 - ₹20,000.00 per month

Benefits:

• Cell phone reimbursement

Schedule:

• Day shift

Supplemental Pay:

• Overtime pay

Language:

• English (Preferred)

Work Location: In person