Receptionist & Office Administrator

About the Role:

We are looking for a dynamic and proactive Receptionist & Office Administrator to be the face of our office and the backbone of our daily operations. This role is perfect for someone who enjoys multitasking, thrives in a fast-paced environment, and takes pride in keeping things organized and running smoothly.

You will be the first point of contact for visitors, support employees with administrative needs, coordinate with vendors, and ensure our office facilities are well-maintained. If you’re detail-oriented, resourceful, and love being the go-to person for getting things done, we’d love to meet you!

Gross Salary: INR 40,000 Per Month (INR 4,80,000 Yearly)

Employment Type: Full-time

Work Schedule: Monday to Friday, 9 AM – 6 PM (Weekends Off)

Key Responsibilities:

Front Desk & Administration

• Greet visitors, manage calls, and oversee reception duties
• Organize bills, paperwork, and maintain filing systems
• Send office closure and holiday reminders
• Assist with onboarding/offboarding (ID cards, business cards, etc.)

Finance & Vendor Coordination

• Manage monthly employee reimbursements and vendor expenses
• File and scan invoices, bills, and employee documents
• Coordinate with vendors for pantry supplies, cakes, and festival decorations
• Renew Annual Maintenance Contracts (AMC) and handle vendor payments

Travel & Event Management

• Book flights, hotels, and handle visa/travel arrangements for employees
• Support HR & IT teams in event logistics and office equipment coordination
• Actively participate in planning and execution of company events

Office Facilities & Maintenance

• Coordinate with building executives for parking spaces
• Serve as point person for maintenance, mailing, shipping, and supplies
• Prepare office cabins/rooms for international employees

Pantry & Housekeeping Oversight

• Supervise pantry operations, housekeeping staff, pest control, and cleaning
• Serve lunch and beverages to employees
• Manage pantry budget and assist in office supply budgeting

Additional Responsibilities

• Photography for team photos and headshots
• Coordinate with health insurance brokers for Mediclaim enrollment
• Support employees with printing, scanning, xerox, faxing, and parking assistance
• Provide backup support to colleagues to ensure smooth operations

Skills & Competencies

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Vendor management and negotiation skills
• Proficiency in MS Office and office equipment handling
• Attention to detail and confidentiality
• Flexibility to collaborate and interchange duties

Why Join Us?

At Erasmus Bulk Trading India Pvt. Ltd., you’ll be part of a professional yet friendly environment where your contributions directly impact the efficiency and culture of the workplace. We value initiative, teamwork, and a positive attitude.

Job Types: Full-time, Permanent

Pay: ₹38,000.00 - ₹40,000.00 per month

Benefits:

• Internet reimbursement
• Paid sick time
• Paid time off
• Provident Fund

Ability to commute/relocate:

• Thane, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your current CTC, and what is your expected CTC?
• What is your current location, and what is your notice period?
• Please share your phone number and email address.

Experience:

• Reception and Office Administration: 2 years (Required)

Work Location: In person