Posted:1 day ago|
Platform:
On-site
Full Time
Position Overview As the first point of contact for visitors and callers, the Receptionist plays a pivotal role in creating a positive and professional impression of the organization This role involves managing front-office operations, providing administrative support, and ensuring smooth communication within the office environment Key Responsibilities Visitor Management ,Greet and welcome visitors, ensuring they feel valued and directing them to the appropriate person or department Call Handling Answer, screen, and forward incoming phone calls promptly and professionally Scheduling & Coordination Manage calendars, schedule appointments, and coordinate meetings for staff members Mail & Deliveries Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed Administrative Support Assist with clerical duties such as filing, photocopying, data entry, and document preparation Office Supplies Management Monitor and maintain inventory of office supplies; reorder as necessary Security & Safety Ensure the reception area is secure by following safety procedures and controlling access via the reception desk Record Keeping Maintain accurate records of visitors, deliveries, and other relevant logs Support to HR & Operations Assist with onboarding new employees and coordinating internal events or meetings Required Skills & Qualifications Educational Background High school diploma or equivalent; additional certification in Office Management is a plus Experience Proven work experience as a Receptionist, Front Office Representative, or similar role Technical Proficiency Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with office equipment such as fax machines and printers Communication
Jones Lang Lasalle Property Consultants
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