Quality Analyst - AR/AP

Role & responsibilities

Key responsibilities and accountabilities:

• Accounts receivable:

• Review, schedule and raise invoices
• Review and validate essentials of valid invoices like supplier details, PO, bank account, invoice #, invoice date, etc.
• Cash application - monitor cash collection and reconciliation
• Bad Debts and AR reconciliation
• Maintaining AR Statements
• Review and prepare credit notes/ memos
• To support the accountants with month end closing activities

• Accounts Payable:

• Responsible for Accounts Payable process which involves activities like: Invoice processing, Vendor Master and Payment process
• Set up and monitor vendor master file and Payments

• May also Include:

• Analysis & Expense review
• To monitor day-to-day accounting and book-keeping operations
• Month-end reporting gross billing & net billing reports

• Operational KRAs:

• Regular communication with onshore counterpart via e-mail, instant messenger and telephonic calls
• Maintain exception logs for process-related exceptions as and when they occur for knowledge retention
• Should be able to create new and easy to understand process document so that it is used across the team for understanding of the process.
• To work towards process improvements and automation
• Independently perform transactional tasks which support the compliance, planning and execution of assigned processes.
• Adhere to the internal compliance policy and guidelines established by the management on their daily operational activities
• Perform daily internal audits to ensure all Invoices/queries are handled as per the guidelines
• Responsible for completing all activities within agreed time and of the highest quality and ensure metrics are met as per agreed KPIs / SLAs targets as applicable Should deliver 100% accuracy in his/her deliverables.
• Review contracts and identify key components related to invoicing.
• Follow-up with clients to ensure payment. 
• Work with stakeholders for any inquiries that might arise with billings.
• Data maintenance in NetSuite: 
• Ensure closed Projects should be unscheduled.
• Review lead accounts and determine what can be billed back.
• Answer client inquiries.
• Provide receipts with invoices.
• Ad hoc responsibilities related to reporting and billings.

Preferred candidate profile

• Graduate in Commerce with accountancy as subject
• Minimum 5 years of proven experience in AR/AP and Record to Report or Order to Cash profile
• Worked on Multiple ERP, Systems and Manual Intensive nature of Work Prior experience in Oracle (NetSuite) is preferred
• Good English language skills (verbal and written) and the ability to engage customers in significant discussions
• Proficient in MS Office applications, especially in MS excel Ability to handle varied volumes of workloads and to meet targets and deadlines on time
• Good analytical and problem-solving skills and ability to handle client discussions
• Good to have knowledge of Reconciliation, Invoicing.
• Have reasonable accounting knowledge
• Should be able to do multi-tasking & be flexible
• Critical thinking, skeptical thinking, initiative, curious, focused, eye to details, and cross functional ability, challenging ability.